Administration Team Lead

Job Information

Job Title: Administration Team Lead

Job Requisition ID: 84351

Ministry: Forestry and Parks

Location: Rocky Mountain House

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Permanent/Temporary: Permanent

Scope: Open Competition

Closing Date: June 8, 2026

Classification: Administrative Support 6

Salary: $2,265.79 to $2,866.95 bi‑weekly ($59,139 – $74,827 per year)

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities. For more information, please visit https://www.alberta.ca/about-the-alberta-public-service.

As the Ministry of Forestry and Parks we are responsible for fostering Alberta’s environmentally responsible forest management practices, including management of wildfires. We preserve our provincial parks for the recreation and enjoyment of Albertans. As well as enabling access to public lands for recreational and commercial purposes while prioritizing conservation. Forestry and Parks also manages public lands and balances sustainable rangelands and grazing leases for Alberta producers.

The Forestry Division, within the Ministry of Forestry and Parks, works to enhance the economic, environmental, and social contributions of our forests and forested lands to Albertans. For more information about the Ministry of Forestry and Parks please visit https://www.alberta.ca/forestry-and-parks.

Role Responsibilities Reporting within a regional operations framework, this role is responsible for the coordination and delivery of manpower administration and administrative services across a diverse portfolio. You will oversee staffing processes, payroll coordination, financial reporting, and records management while leading a team of administrative professionals. This role directly supports operational and program success by ensuring compliance with policies, accuracy in financial and HR processes, and efficient delivery of front‑line administrative services. With a high degree of independence, this position offers a unique opportunity to influence operational outcomes and drive continuous improvement.

Your key responsibilities include, but are not limited to:

Coordinating regional manpower administration in alignment with HR policies, collective agreements, and corporate standards.

Participating in recruitment processes, including supporting selection panels and recommending salary ranges.

Preparing and tracking staffing requests and ensuring completion of employment documentation.

Processing payroll transactions accurately and within required timelines across salary, wage, and emergency staff.

Reconciling leave, overtime, benefits, and payroll data within financial systems and initiating required adjustments.

Preparing year‑end accruals and generating quarterly and ad hoc financial and statistical reports.

Providing interpretation of HR policies, agreements, and procedures to staff and stakeholders.

Supporting financial forecasting and budget preparation related to manpower expenditures.

Ensuring effective records management practices and compliance with FOIP and departmental standards.

Delivering administrative support for revenue collection, client service, and operational programs.

Supporting operational systems and tools used across the division (e.g., financial, licensing, and information systems).

Participating in incident command system (ICS) roles to provide HR and finance support during emergency operations.

Supervising, coaching, and mentoring administrative staff across multiple locations.

Monitoring team workload, setting priorities, and ensuring performance standards are met.

Ensuring staff are trained, cross‑trained, and aligned with operational and safety requirements.

Acting as a key point of contact for program areas to align administrative support with operational needs.

This is a challenging and rewarding opportunity for a motivated professional who is ready to make a significant impact on regional operations and service delivery.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

High school diploma and four years of related experience.

Equivalency:

One year of experience for one year of education.

One year of education for one year of experience.

Requirements:

Valid class 5 Drivers License or equivalent.

Leadership and supervisory experience.

Assets:

Demonstrated time‑management and organizational skills for coordinating and managing tasks and action requests across multiple teams.

Strong analytical skills and attention to detail for data review and report compilation.

This position is a permanent, full‑time role with the standard weekly work hours of 36.25 hours per week, 7.25 hours a day, Monday to Friday. Minimum travel is required.

Benefits:

Positive workplace culture and work‑life balance.

Leadership and mentorship programs.

#J-18808-Ljbffr