Senior Administrator, Philanthropic Services

Please note: this job is located in Kingston

Job Description

What is the opportunity?

As part of a growing RBC Royal Trust team, you will focus on supporting the Philanthropic Services business unit by efficiently, accurately, thoroughly, and quickly completing a variety administrative tasks. You will be accountable for the accurate tracking, processing, reconciliation, recording and reporting of transactions related to the administration of a charitable public foundation. Working independently and within a team, extremely strong organizational skills, and the ability to multi-task effectively are important skills for success.

What will you do?

• Communicate directly with investment advisors, associates, donors, and charitable organizations efficiently and professionally
• Process grant recommendations with high output and accuracy, sometimes under extreme pressure
• Keep accurate and detailed records of tasks that are pending, in progress, and completed.
• Assist in the collection, facilitation, and co-ordination of information and documentation to ensure foundation operations and charitable gift fund administration is carried out in accordance with the terms of program documents, relevant legislation, client needs, company policy, and department objectives
• Balance grant recommendations at different steps of processing and approval, ensuring to follow up on incomplete tasks while simultaneously processing and completing new tasks
• Other administrative, clerical, and support duties as required

What do you need to succeed?

Must haves:

• 2 - 5 years related estate & trust, charitable foundation, or general administration and/or processing experience preferred
• Ability to work independently in a fast pace, high volume environment and within deadlines
• Strong attention to detail and multi-tasking skills
• Comfort working within process workflow based tasks and on a multidisciplinary team

Nice-to-have:

• Client servicing or donor servicing experience, preferably within a financial services institution or charitable organization an asset
• French language speaking and writing proficiency an asset
• Previous experience within the charitable sector an asset
• Previous experience in a wealth management firm administration an asset

What’s in it for you

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact through type of work performed
• Work in a dynamic, collaborative, progressive, and high-performing team
• Flexible work/life balance options
• Opportunities to do challenging work
• Opportunities to take on progressively greater accountabilities

Job Skills

Additional Job Details

Address

645 GARDINERS RD:KINGSTON

City

Kingston

Country

Canada

Work hours/week

37.5

Employment Type

Full time

Platform

WEALTH MANAGEMENT

Job Type

Regular

Pay Type

Salaried

Posted Date

2026-07-22

Application Deadline

2026-08-05

Applications will be accepted until 11:59 PM on the day prior to the application deadline date above.

This is a commission-based role and is compensated on a performance-based arrangement where your earnings are based on sales success and production generated by you or your team. You may be eligible for a discretionary, variable incentive payment.

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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