Reception/Office Services Administrative

As an Office Services Administrative/Reception at our Victoria office, you’ll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. You will be responsible for managing the well being of our office environment as well as responding to office requests from the partners and staff to help keep the office running smoothly

The details of this role that will help you decide if it’s the right move for you…
Location: Victoria, BC (Onsite)
Salary: $23/Hour
Duration: 6 months (Possibility of Extension)


Advantages
●Gain experience working for a leading and globally recognized firm
●Work full time hours on a 6 month assignment
●Earn a competitive pay rate
●This is an onsite role
● Strong potential of extension



Responsibilities
 Provide office services to the business and ensure the smooth running of the office
 Coordination of Premier Office for all incoming and outgoing tasks regarding mail, courier, printing and scanning
 First point of contact to internal staff and clients. responsible to greet clients or vendors when entering premises and provide refreshments
 Handle incoming calls and operating switchboard
 Responsible for all mail including outgoing domestic and international couriers using FedEx & DHL system, PremierShipping, or the local courier online system for placing courier requests
 Responsible for receiving, verifying, inspecting and logging in all inbound PremierOffice courier packages
 Utilizing the PremierOffice database to update requisitions with tracking information.
 Responsible for all printing and scanning requests
 Print and coordinate complex copy reports, including booklets and proposals Communicate and coordinate with external clients of availability when sending sensitive documents to them
 Advise internal clients of rush inbound urgent packages and envelopes
 Meeting coordination, organize small events and liaise with Meeting and Event Services (MES) for larger events
 Responsible for meeting room set-up, including furniture, and performing general housekeeping duties as required
 Gather request requirements, make recommendations, place order and coordinate catering for client or staff meetings, including supporting the National Events team
 Responsible for AV setup and troubleshooting AV equipment for meetings and events
 Receive and document invoices and cheques to submit to Central Accounting, and process credit card payments
 Track inventory and order supplies through vendor
 Track inventory and order coffee supplies through vendor
 Order staff or client flowers, gift baskets or donations upon request
 Utilize e-payable system to receive, code and ensure payment of invoices
 Responsible for tracking facilities related tasks and coordinating with external vendors (ad-hoc)

Qualifications
Education/Work Experience
 A minimum of 1 + years of relevant experience in office services, previous experience working in a Professional Services Firm preferred
 High school diploma required, post-secondary education an asset

Technical Skills
 Experience with Microsoft Office 365 – Must have

Other Skills
 Strong written and verbal communication skills
 Customer service oriented
 Listening skills and the ability to communicate effectively with the team, other staff and customers
 Excellent judgment and strong problem-solving skills
 Ability to adapt, meet tight deadlines and be flexible
 Ability to reorganize work according to changing priorities
 Comfortable with intermediate software functionalities as well as with technology and the ability to adapt, learn and invest in continuing education
 Establish and maintain positive working relationships with others both internally and externally

Summary
Are you interested in the Reception/Office Services Administrative position? Apply online today at Randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.