Junior Project Manager (Design)

Marks, an sgsco company, needs an AWESOME Project Manager at our Toronto, ON location!

WHO WE ARE:

Marks is a brand design and experience agency that is uniquely constructed to enable brands to win in an age of constant change. Fueled by our dual vantage points – embedded partners and future-forward experts – we build brand momentum to move fast, move forward and move confidently. As a full-service agency, our expertise extends across all facets of the branding spectrum: strategy, innovation, design, adaptation integrated marketing communications. Together, we are + people across studios and countries. Marks is part of SGS & Co, a brand impact group built with the agility and inventiveness that enables our clients to thrive. Our sister company, SGS, is an integrated packaging and market company. Together, we shift brands to impact.

WHAT YOU’LL DO:

As a Project Manager on the Marks team, you’ll wear many hats, but a day in life generally includes:

Being a project management pro.

• Attends client briefings and design presentations with Account Lead, participating to ensure positive client relations, and performing as an information source.
• Quarterbacks the budget from external partners and ensures things stay on track.
• Writes up work orders and briefs all projects into the studio.
• Helps prepare creative briefs to brief projects into studio.
• Helps manage timelines on projects, tracking/reporting on time delivery or alterations of the timeline to the key stakeholders.
• Manages circulation, following up on all jobs that are out for approval to process approvals in a timely fashion.
• Maintains a project status report. Attends/holds weekly status meetings as required.
• Acts as central liaison point between Onsites, Marketing, and the Studio Teams in all matters during project execution.
• Intercompany collaboration with Marks/SGS production managers to identify resources/requirements for upcoming projects.
• Is comfortable with D CGI requests as required.
• Manages sales samples through sgsco’s printing facilities.
• Prepares job for billing and hand-off to Account Manager for final billing.
• Audits folder structure and archive projects upon completion.

Keeping a close eye on production.

• Reviews and validates mandatory project information required prior to project kick-off.
• Verifies information is accurate on design briefs, and specifications received from the account team and/or client.
• Gathers dielines, copy, packaging specs and reference materials to complete Design. Places all documents within the assigned folder structure on the server.
• Helps procure all assets needed for production and provides flexible solutions to potential production roadblocks.
• Works in a project management tool to download information from client and writes up project into job information system, uploads pdfs into project management tool and routes with client.
• Ensures accurate information is available to perform order entry, bill to, ship to, client specifications, printer specifications, and any other relevant information needed prior to order entry.
• Enters accurate data for all jobs into current order entry system(s) and design briefs.
• Provides accurate and clear briefing to the creative team and external partners in a timely fashion in partnership with the Account Manager.
• Acts as a liaison between the creative team, external partners, and the account team to obtain missing information and materials.
• Attends art turnover meetings with Production art/Prepress.
• Writes up revisions/feedback once consolidated by account team and/or client.
• Maintains detailed and timely project notes in our project management platforms with all team members.
• Attends technical review of projects via pre-pro meetings or onboarding meetings providing valuable insight into project process and next steps.
• Ensures timely handover of digital files from Design to Production Art.

Controlling quality like no one’s business.

• Provides the final rounds of QA on all assets – checking all design files to ensure work has been executed to the client brief prior to releasing for final delivery.
• Has unparalleled attention-to-detail prior to deployment and can provide feedback efficiently.
• Participates in meetings to review completed packaging projects.

Getting us paid!

• Gathers all dockets that are ready to bill.
• Reconciles bills of lading, expediting charges and client alterations.
• Confirms information for PO, and correct Bill To and Ship To assignments.
• Calculates accurate price quotes for jobs using client price guide.
• Prepared jobs for final after final deliverables are released.

WHAT KIND OF SKILLS SHOULD YOU HAVE?

The obvious qualities: Flexible, Friendly, Dedicated, Detail-Oriented and…

• Completion of post-secondary university or college degree, preferably in graphics/media communication management and/or design or similar.
• - years proven experience in client service, preferable in a packaging environment.
• Strong understanding of Packaging Design requirements.
• Strong understanding of Flexo, Litho and Gravure printing processes
• Strong understanding of digital media is an asset
• Experience with CGI process is an asset
• Good understanding of adaptive media – is an asset
• Knowledge of Creative Cloud and other similar systems is an asset.
• Excellent organizational and time management skills.
• Excellent interpersonal and communication skills, both written and verbal.
• Good client service skills and ability to deal effectively with difficult client situations.
• Freelance production experience and flexibility working with traditional and non-traditional agency settings are strong assets.
• Someone willing to take initiative on projects and has passion to constantly learn and grow.
• Someone who is super collaborative and focuses on the solution vs. the problem.
• Someone who thrives in a fast-paced, high-volume environment.

DO YOU LIKE PERKS? SO DO WE!

Here’s what we can offer:

• An RRSP with company match, gym membership deduction and several health and welfare plans.
• Casual dress (prepare your jeans game or sweat pants for WFH, because that’s what we wear on most days)
• Creative, collaborative, supportive and sometimes hilarious work environment. We ALWAYS welcome innovative ideas to make our processes better.

THANKS FOR YOUR INTEREST IN MARKS!

If this doesn’t sound like a fit for you, but you have an awesome friend who might be our missing puzzle piece - send them the link. We love referrals!

About Propelis: Propelis is a portfolio of global marketing services and technology companies with a combined legacy of + years, ,+ clients, , employees, and operations across countries. Propelis provides the scale and support of a global organization while preserving the unique culture and identity of each company in its portfolio.

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EEO Statement: We are proud to be an equal opportunity workplace. All employment is decided on the basis of qualifications, merit, and business need. We offer equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other characteristic protected by federal, state or local law. Equal Opportunity Employer Minorities/Women/Veterans/Disabled.

We strive to make our employment website and application process accessible to all users and applicants. In doing so, we provide reasonable accommodations to applicants with disabilities. If you have a disability and require a reasonable accommodation or assistance completing the application process, please contact a member of our Human Resource Team.

The Ontario pay range for this position is $, CAD to $, CAD annually. Ultimately, in determining pay, we will consider the successful candidate's experience, skills, knowledge, and other job-related factors.

We remain committed to ensuring equal opportunity in all aspects of employment, including recruitment. We encourage applications from all qualified individuals, particularly those who may contribute to the further diversification of our organization. If you require any form of accommodation during the recruitment process, please do not hesitate to let us know. Together, we strive to foster an environment where everyone can thrive and be their authentic selves.

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