Data Coordinator, Algoma Ontario Health Team – Temporary Full Time

THE ALGOMA ONTARIO HEALTH TEAM (AOHT)

We are a team of local health professionals, organizations, and community members working together towards a more integrated health system for Algoma residents.

The AOHT was officially formed in 2020 to improve coordination of care for Algoma communities. We are working to create a network where patients will have access to the right care, right team, and right care setting when they need it. We want individuals to experience seamless transitions throughout their care journey in a system that is understandable, digitally-enabled, and collaborative.

For our team, integrated care means coordinating efforts across health and social service organizations to improve the experience of Algoma residents. From a patient perspective, integrated care means receiving a continuum of connected services from one large team, regardless of where care, services, and resources are accessed. The AOHT is one of 58 OHTs approved by the Ministry of Health to support integrated care in Ontario.

The Data Coordinator, a member of the AOHT Transformation Office, works with the Director, Integrated care and the Community Health Organizations to provide support to operationalize a variety of initiatives. Most closely aligned to AOHT priority areas, the Data Coordinator will support the following activities:

Reporting directly to the Manager of Programs at the AOHT, the Coordinator will play a key role in the development of the AOHT and partnerships across social and health promotion partners. The Data Coordinator will provide day-to-day support for key parts of the AOHT’s backbone infrastructure, which may include acting as a key resource for:

• Data collection, analysis, measurement and reporting
• Quality improvement and change management support
• Administration and coordination of projects
• Communication, engagement and partnerships

DUTIES:

• Work with AOHT working groups and committees to provide tailored, standardized, and timely utilization and performance reports
• Work with AOHT working groups and committees to support data collection strategies, evaluations, performance measurement, leverage data sources and benchmarking
• Develop reports that outline the accomplishments and performance of the AOHT as required, including annual reports, strategic plans, quarterly reporting, and ad hoc committee and working group reports
• Develops Key Performance Indicators, dashboards, data visualizations, and reports for the purposes of monitoring and optimizing organizational performance on quality, safety, operations, and planning for programs
• Consistently track, compile, and maintain data from a variety of implemented projects to support performance monitoring, reporting, and informed decision-making.
• Plans, develops, designs, and implements reporting systems to support decision making needs throughout the AOHT
• Works collaboratively with stakeholders and end users ensuring data and benchmarking information is accessible, accurate, reliable and relevant
• Actively contribute and participate in province-wide collaboratives to promote knowledge exchange
• Synthesizes findings to present to key stakeholder groups for decision making and advancing quality improvement programs
• Act as a key point of contact for day-to-day project governance, including working groups and committees
• Support budget tracking and financial administration processes, ensuring timely submissions, accurate recordkeeping, and alignment with organizational processes and reporting requirements.
• Coordinate AOHT backbone infrastructure projects (communication, data collection, analysis, measurement, reporting, quality improvement, change management), as well as provide support for on-going monitoring of activities across AOHT partners
• Provide support for the Director, members of the AOHT Transformation Office, and associated working groups and committees for meetings (notes, meeting packages, presentations, and scheduling)
• Provide timely and accurate coordination of agendas, minutes, reminders, stakeholder communications and presentation for required meetings
• Support organizational communication initiatives through the development of visually engaging and accessible informational or promotional materials for internal stakeholders and public-facing audiences.

STAFFING AND LICENSING REQUIREMENTS / QUALIFICATIONS:

• Bachelor’s degree
• 1-3 years’ experience in related field

KNOWLEDGE, SKILLS, AND ABILITY:

• Knowledge of various research methodologies
• Oral and written communication skills to discuss and document progress
• Ability to work independently, accurately, and to problem solve issues that arise during the course of work
• Ability to work remotely with occasional check-ins with supervisors and/or team members
• Ability to apply sound research and project management techniques
• Strong organization and interpersonal skills
• Demonstrated proficiency with use of Microsoft Office suite applications
• Demonstrated working knowledge of basic computer equipment and multi-function devices.
• Ability to take initiative to establish personal goals and take responsibility for meeting those deadlines within a defined timeline
• Knowledge of and adherence to Hospital Standards of performance, and organizational policies and procedures.
• Understanding of the organization’s mission, vision and values.
• Experience with visual design and digital communications is considered an asset, including the ability to develop professional posters, presentations, website content, and other visually engaging materials.