Human Resources Assistant

Unit Summary

HR Services & People Analytics team is made up of HR professionals and innovators who contribute to the achievement of Hamilton Health Sciences’ (HHS) operational and strategic priorities. HR Services & People Analytics is organized by streams (HR Payroll, HR Reporting, HR Operations, Benefits, HR & Payroll Solutions and the Corporate Scheduling Office) to provide a wide range of services and programs for the HHS community. The HR Services & People Analytics model and overall vision emphasizes a client focus, collaboration, integrity, and continuous improvement. This portfolio provides leadership, strategy and all operational programs and functions related to the workforce at Hamilton Health Sciences.

Position Summary

The HR Services & People Analytics Assistant provides confidential, professional, administrative support to the Director, HR Services & People Analytics and the HR Services & People Analytics team ensuring the daily operations of the teams occur efficiently and effectively. Solutions-focused with the ability to balance multiple tasks and priorities with a positive attitude, initiative, and using judgment in developing, adapting and applying processes to address problem situations with great attention to detail.

The Assistant performs a full range of administrative and transactional HR duties, which require an understanding of HR systems, internal policies and procedures, Collective Agreements, and relevant legislation.

Schedule Work Hours

Days, Monday to Friday with willingness to be flexible with working hours to suit operational requirements. 37.5 hours per week. This position is eligible for a hybrid remote work arrangement, in accordance with HHS’ Remote Work Policy.

This position is temporary until May 2027.

Qualifications

• 1 year Human Resources experience.
• 1 year HRIS (PeopleSoft, Oracle, and Taleo experience and Microsoft Office (Excel, Outlook, Word, PowerPoint) experience.
• 1 year data entry/management experience.
• 1 year experience in a client/customer facing role.
• 1-2 years office administration experience.
• Undergraduate Degree (Business, Finance, Human Resources, or other relevant).
• Demonstrated interest in Human Resources as a career path.
• Knowledge of HR operations activities (payroll, defined benefit pensions, benefits, and compensation) employee life cycle transactional processes (onboarding, recruitment, leaves of absence, separation, etc.). Knowledge of Collective Agreements and HHS policies.
• Strong technical skills using HRIS, Taleo, and Microsoft Office (specifically Excel).
• Exceptional ability to prioritize, multi-task, schedule and carry out tasks with excellent attention to detail, organization and time management skills.
• Excellent customer service skills.
• Strong interpersonal skills, with the ability to work collaboratively in a high performance environment.
• Demonstrated critical thinking and problem solving skills.
• Ability to handle stressful issues and communicate with a variety of people and situations in a courteous, professional manner.
• Ability to work with tact, diplomacy, and confidentiality.
• Excellent communication skills (verbal and written).

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website. This job posting is for an existing vacancy.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact Human Resources at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment. Proficiency in both Official Languages, French and English, is considered an asset.