Payroll & Benefits Administrator

Payroll Administrator

Vacancy Disclosure: This is an anticipated future vacancy.

Shift Rotation: Permanent Part Time (24 hrs per week), In Office 3 days a week.

Salary: $ 27-30 per hour

Number of Positions: 1

Union/ Non-Union: Non-Union

Fife House is an innovative, client-focused provider of secure and supportive affordable housing and services for people living with HIV/AIDS in Greater Toronto. With approximately 110 staff working across 6 locations, in 2021-2022 Fife House served more than 945 residents and clients by providing supportive and transitional housing programs and outreach programs to homeless clients and their families.

ABOUT THE ROLE

The Payroll Administrator will be responsible for the accurate and timely processing of payroll, ensuring compliance with relevant regulations, and maintaining payroll records. The ideal candidate will have experience with Dayforce and hold a payroll certification, demonstrating a strong knowledge of payroll practices, regulations and legislation as it relates to payroll.

OUR MISSION

Fife House Foundation Inc. is Canada’s largest supportive residential programming and housing services provider for individuals and families living with HIV/AIDS.

We believe that access to secure and affordable housing is a key determinant of the health and well-being of people living with HIV/AIDS, and we strive to bring about positive and lasting change through cooperation, collaboration and partnership with other service agencies and meaningful engagement and involvement of diverse communities of people living with HIV/AIDS.

ROLES AND RESPONSIBILITIES:

• Process bi-weekly payroll for all staff, including salary, hourly, and contract employees, using Dayforce.
• Post Payroll Journal entries to Microsoft Dynamics.
• Submit Colleges of Applied Arts and Technology Pension Plan (CAAT) spreadsheet to HR
• Ensure the reconciliation of union dues and pension are correct each pay period.
• Ensure compliance with federal and provincial payroll regulations and legislation, employment standards, and organizational policies.
• Maintain and update payroll records. Ensure deductions, benefits, and vacation accruals are up to date.
• Reconcile payroll discrepancies, prepare payroll-related reports, and assist with year-end activities such as T4 submissions and the preparation of T4As.
• Respond to employee inquiries regarding payroll, benefits, and deductions in a timely and professional manner.
• Generate regular and ad-hoc payroll reports for management, including payroll summaries, tax reports, and benefits cost analysis.
• Conduct payroll audits to ensure accuracy, identify discrepancies, and recommend corrective actions as necessary.
• Assist with internal and external audits by providing detailed payroll data and ensuring compliance with audit requirements.
• Collaborate with HR and Finance teams to ensure payroll data is accurate and aligned with financial reports and budgets.
• Stay informed about changes in payroll regulations and update processes as needed.

QUALIFICATIONS & EXPERIENCE

• Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation is an asset.
• Minimum of 2-3 years of payroll administration experience, preferably in a not-for-profit or social services environment.
• Proficiency in Dayforce payroll software is an asset.
• Strong understanding of payroll legislation, tax laws, and employment standards.
• Excellent organizational skills and attention to detail.
• Strong analytical skills with the ability to reconcile payroll issues and discrepancies.
• Experience generating detailed reports and conducting payroll audits.
• Effective communication skills and the ability to work collaboratively with cross-functional teams.
• Proficiency in Microsoft Office Suite, especially Excel.

FIFE HOUSE is committed to upholding the values of equity, diversity, and inclusion in our living and work environments. We know that diversity underpins excellence and that we all share responsibility for creating an equitable, diverse and inclusive community. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power.

We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

• Persons living with HIV/AIDS
• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• Members of groups that commonly experience discrimination due to race, ancestry,
• colour, sexual orientation, gender identity, gender expression, religion, and/or spiritual beliefs, and/or place of origin; and
• Persons with visible and/or invisible (physical and/or mental) disabilities;

We recognize that many of these identities intersect and that therefore, equity, diversity and inclusion can be complex. We value the contributions that each person brings, and are committed to ensuring full and equal participation for all in our community.

Fife House is an equal opportunity employer committed to be a diverse and inclusive workplace. We are committed to providing employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. Any assessment and selection materials or processes used during the recruitment process will be available in an accessible format to applicants with disabilities, upon request. If contacted for an interview, please advise the Recruiter if you require disability-related accommodation.

Fife House understands that historically marginalized groups in our communities often encounter particular barriers to full access and participation. We, therefore, commit to actively dismantling all forms of racism and systemic oppression with GIPA/MEPA at the forefront, including in our own organization and across governance structures. As a settler agency, Fife House stands in solidarity with Indigenous and Black Peoples across Turtle Island and recognizes the role we have in the work of reconciliation and healing.

We thank all applicants, but only candidates selected for an interview will be contacted.

Accommodations are available on request for candidates taking part in all aspects of selection process.