Project Coordinator

We are seeking a highly organized and proactive Project Coordinator to assist project managers and cross-functional teams in coordinating, planning, communicating, and executing core enterprise deliverables. This role requires a unique blend of traditional project coordination—such as tracking budgets, managing risk logs, and maintaining document repositories—alongside cutting-edge initiatives. The successful candidate will play a central role in coordinating enterprise AI enablement initiatives and supporting the operational rollout of robust cybersecurity programming.

Location: Toronto, ON (2 days onsite / 3 days remote - flexible)

Duration: 7-month contract.



Advantages
Cutting-Edge Portfolio: Gain high-visibility experience coordinating modern enterprise AI (Microsoft Copilot) and cybersecurity transformation initiatives.

Flexible Work Model: Enjoy a balanced hybrid workspace with flexible remote and onsite arrangements.

Professional Scope: Expand your skill set by working simultaneously across technical infrastructure teams and business change management groups.

Dynamic Team Environment: Work within a structured enterprise delivery framework that utilizes robust software platforms and standard project methodologies.



Responsibilities
Project & Team Coordination: Provide comprehensive assistance to multiple project managers and project teams, supporting the execution of critical project components and scheduling essential milestones.

AI Enablement Coordination: Coordinate enterprise AI enablement initiatives, including the rollout of tools like Microsoft Copilot and AI-powered productivity solutions, by supporting implementation planning, training coordination, and adoption tracking.

Risk & Budget Tracking: Collaborate with various internal groups to gather updates and maintain project budgeting, action items, progress reporting, and risk management logs.

Document Control: Monitor and maintain the project document repository, ensuring all critical deliverables are reviewed, cataloged, and up to date.

Reporting & Visibility: Develop detailed project status reports and maintain status reporting logs to ensure transparent communication across business and technology teams.

Cybersecurity Program Support: Assist in the development of a comprehensive cybersecurity program tailored to organizational risk profiles, helping create and maintain alignment with industry policies and guidelines.

Change Management: Support stakeholder engagement, change management activities, and cross-functional execution to drive technology adoption.



Qualifications
Core Experience: 5+ years of progressive project coordination experience in a professional environment supporting multiple project managers on critical initiatives.

Project Management Skills: Strong understanding of fundamental project management concepts (scope, goals, risk, cost, and quality management).

AI & Tech Rollout: Proven experience supporting the implementation, training, and change management workflows for enterprise-wide digital tool rollouts (e.g., Microsoft Copilot).

Document & Repository Management: Expert-level experience overseeing project document repositories, version control, and status logging.

Collaboration & Communication: Outstanding written and verbal communication skills, with a track record of effectively escalating risks and collecting status updates from diverse business units.

Software Proficiency: Strong experience utilizing enterprise project management software such as MS Project, Planview, or similar tracking tools.

Nice to Have: Prior experience working within the Public Sector.



Summary
If you're interested in the Project Coordinator role based in Toronto, we encourage you to apply online at www.randstad.ca. Only qualified candidates will be contacted for the next steps. We look forward to hearing from you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.