Document Control Clerk

Job Title: Document Control Clerk

Department: Document Control

Industry: Natural Gas and LNG

Location: Surrey, British Columbia

Position Type: Full-time Permanent

About Solaris Management Consultants Inc.

Solaris Management Consultants Inc. (Solaris) delivers engineering and project management services for the energy industry across North America and the globe. Our work covers traditional and transitional energy solutions, including Natural Gas, LNG, Hydrogen, and Low-carbon assets. We deliver predictable outcomes through disciplined front-end planning, construction-led designs, and data-driven controls. With more than 31 years of experience and a portfolio of 5,000+ projects, our in-house multidisciplinary teams help clients move from concept to commissioning with confidence.

Position Overview

As a Document Control Clerk, you will be responsible for assisting in maintaining, verifying and processing high volumes of engineering documents with a strong focus on accuracy and consistency. This role is highly detail-oriented and task-focused, requiring extended periods of independent work reviewing, organizing, and validating records. The work requires concentration, discipline and the ability to follow established procedures precisely.

This position is ideal for individuals who are comfortable performing structured, process-driven tasks with minimal supervision and limited client or cross-team interaction.

Key Responsibilities

• Assist with reviewing, verifying, and processing paper and electronic documents to ensure completeness and accuracy
• Support tracking, filing, and maintaining project documents, drawings and records in an organized manner
• Help upload and organize documentation in SharePoint or other document management systems, ensuring accurate metadata and consistent naming conventions
• Assist with indexing, and archiving engineering drawings and related files
• Perform routine quality checks to confirm document accuracy, formatting and compliance with established standards
• Follow established procedures and instructions to maintain consistency across all records
• Help maintain structured filing systems to support efficient document storage and retrieval
• Support document preparation and distribution as required

Qualifications

• Previous experience with data entry or administrative tasks (through coursework, co-op, internships, or part-time work) is an asset
• Strong attention to detail with a high level of accuracy in reviewing and processing information
• Ability to follow instructions precisely and adhere to established procedures and standards
• Comfortable performing repetitive, detail-focused, computer-based tasks for extended periods
• Strong organizational skills with the ability to maintain structured and consistent records
• Ability to stay focused and maintain accuracy while working independently
• Proficient in Microsoft Office applications; familiarity with SharePoint or document management systems is an asset
• Reliable, disciplined and able to meet deadlines while completing routine tasks consistently
• Basic communication skills to support understanding of instructions and task requirements

Demeanour Required

• Strategic: Understands the broader business landscape and how people strategy drives results.
• Proactive: Anticipates needs and challenges, providing timely, pragmatic solutions.
• Collaborative: Builds trust with executives, technical professionals, and HR peers alike.
• Resilient: Remains composed under pressure and navigates complex dynamics with confidence.
• Inclusive: Values diverse perspectives and contributes to a culture of respect and belonging.
• Professional Presence: Communicates with credibility, maturity, and warmth at all organizational levels.
  

What Makes Us Different

We are an in-house, multidisciplinary team with a flat structure that values and promotes open communication and collaboration. Our culture is built on inclusion, balance, and purpose-driven work where every voice contributes. We support community initiatives and lead with care in everything we do.

What We Offer

At Solaris, we support your career and well-being with comprehensive benefits and a balanced work environment. We offer a competitive total rewards package that includes health and wellness coverage, retirement savings support, generous paid time off, and opportunities for professional growth through training and mentorship.

Compensation

The salary for this role is based on an average of 37.5 hours a week. The estimated range is between $21-24/hr, depending on skills and experience.

Our Place Within iniem

iniem is an integrated energy group delivering end-to-end solutions across diverse energy value chains, from short-chain hydrocarbons to renewables. iniem integrates advisory, engineering, construction, operations, and technology services into one delivery framework for multi-scope energy projects.

Find out more at

Note

Thank you for your interest in Solaris. Only shortlisted candidates will be contacted for interviews. To comply with Canadian employment law, candidates must be legally entitled to work in Canada. Reasonable accommodations are available for qualified individuals with disabilities.