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Bedard Ressources
Coordinator – Events, Administration and Member ServicesBedard Ressources • Montréal, Quebec, Montreal
Coordinator – Events, Administration and Member Services

Coordinator – Events, Administration and Member Services

Bedard Ressources • Montréal, Quebec, Montreal
17 days ago
Salary
CA$50,000.00 yearly
Job type
  • Permanent
Job description

Tasks

  • Event Coordination Support (50%)
  • Assist in the logistical organization of flagship events (6H En Coeur, Sutton En Coeur, Soirée En Coeur, etc.)
  • Support third-party events
  • Manage registrations, follow-ups, and logistical tools (lists, emails, online forms)
  • Coordinate communications with suppliers, volunteers, partners, and participants
  • Be present at events and support on-site coordination
  • Contribute to data collection and the preparation of post-event reports
  • Administration and Internal Support (15%)
  • Support the Executive Director and Assistant Director in coordinating internal activities
  • Manage meeting logistics (agendas, communications, minutes, note-taking)
  • Perform various administrative tasks: document management, mailings, procurement
  • Assist with document revision and updating internal tools
  • Follow up on Law 25 (data privacy compliance) file
  • Member Services and Family Support (currently 10%, expected to grow)
  • Respond to family inquiries by phone or email
  • Maintain relationships with social workers in hospitals
  • Ensure logistical and administrative follow-ups for requests related to small medical equipment purchases, occasional assistance, and parent support
  • Maintain and update member service records in the database
  • Daily Database Management (ProDon) (25%)
  • Enter and update donations, registrations, donor and family records
  • Generate reports, lists, and data extractions as needed
  • Support outgoing communications (tax receipts, newsletters, invitations)
  • Ability to automate data processing, manage automated communications, and segment targeted lists to better reach donors
  • Ensure data accuracy and integrity in collaboration with the Assistant Director
  • If you are ready to take on new challenges, we would love to meet you!

Advantages

  • .

Job requirements

  • College or university diploma in administration, event management, or a related field
  • Minimum of 3 years of relevant experience in an administrative or event-related role
  • Essential knowledge of ProDon database (or equivalent in the philanthropic sector)
  • Excellent command of spoken and written French, with strong attention to language quality
  • High level of organization, autonomy, versatility, and ability to manage multiple tasks simultaneously
  • Strong adaptability, ability to handle stress, and comfort managing last-minute requests
  • Proficiency with digital tools (Microsoft Suite, registration platforms, collaborative tools)
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Coordinator – Events, Administration and Member Services • Montréal, Quebec, Montreal

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