Talent.com
Plan Group
Administrative CoordinatorPlan Group • Toronto, ON, CA
Administrative Coordinator

Administrative Coordinator

Plan Group • Toronto, ON, CA
18 hours ago
Job type
  • Full-time
Job description

As a leading construction services contractor we are involved in a number of large scale complex construction projects and are now looking to grow our team.

To truly excel in this role you must have the ability to develop solid relationships and effectively communicate with both internal and external clients to positively influence others and drive for results.

You are comfortable working in a fast-paced environment, can proactively multi-task and manage multiple priorities. You exhibit strong leadership skills and have the potential to take the lead on projects, make timely decisions to achieve desired results.

As our Administrative Coordinator you:

  • Support Project Managers and Administrative Team to develop and actively maintain project schedules and ensure project targets are achieved.
  • Manage ticketing inbox – Services work orders, project tracking, scheduling
  • Maintain and update document control logs and follow through on project management procedures: change orders, as-built drawings, close out documents.
  • Collect cost data for Project Managers in preparation for monthly large project billings
  • Manage all incoming time sheets for subcontractors and approve invoice payments
  • Complete data entry into appropriate systems (SalesForce & Dynamic)
  • Manage any discrepancies and revised timesheets as applicable
  • Issue work orders to technicians and close work orders as necessary
  • Prepare work orders for the purpose of final billing for client
  • Collect data for tracking old/outstanding work orders (work-in-progress reports)
  • Provide status updates of work in progress and support with project forecasting, cost control and Plan Group’s T.I.M.E. efficiency program.
  • Maintain records of all materials used and the progress made on the job in line with company guidelines.
  • Proactively identify and bring to management’s attention potential problems and/or schedule delays.
  • General office services duties (arrange housekeeping, office supplies orders, uniform orders)
  • Maintain office vacation calendar

Our Ideal Candidate has:

  • You have related post-secondary education and a minimum of five (5) years related experience
  • You are proficient in Microsoft Office and MS Project; experience with scheduling; as well as having intermediate to advanced level Excel knowledge
  • software such as Primavera and Procore an asset.
  • Strong administrative skills and strong attention to detail is a must.
  • Be a motivated self-starter.
Create a job alert for this search

Administrative Coordinator • Toronto, ON, CA

Similar jobs

Bilingual Test Centre Administrator & Coordinator

GB Language CentreToronto, ON, CA
Full-time

A certified language testing center in Toronto is looking for a Bilingual Administrative Assistant.The role requires fluency in French and English, with a focus on providing administrative support ... Show more

 • Promoted

Ontario Health Team Administrative Assistant

UNAVAILABLENewmarket, ON, CA
Full-time

Become a key player as a Team Assistant with Ontario Health atHome.Your organizational and multitasking expertise will ensure patients receive optimal support and care.In this role, you will provid... Show more

 • Promoted

Bilingual Administrative Coordinator for Impact & Partnerships

Pathways to Education Canada | Passeport pour ma réussite CanadaToronto, ON, CA
Full-time

A leading not-for-profit organization in Canada is seeking an Administrative Coordinator to manage key operational tasks that support their educational mission.The ideal candidate is bilingual in E... Show more

 • Promoted

Administrative Coordinator for Oncology Services

SunnybrookToronto
Full-time

Become an Administrative Coordinator for Oncology Services at the Odette Cancer Centre, focusing on patient bookings and administrative efficiency.This role plays a key part in supporting the outpa... Show more

 • Promoted

Despatch Coordinator

King LivingToronto, ON, CA
Full-time +1

Get AI-powered advice on this job and more exclusive features.Australian design, continually pushing the boundaries of what furniture can achieve.Designed to adapt to our changing lives and last fo... Show more

 • Promoted

Administrative Coordinator, Molecular Medicine

The Hospital for Sick ChildrenToronto, ON, CA
Full-time +1

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world.As innovators in ... Show more

 • Promoted

Administrative Coordinator

CBREToronto
Full-time

Prepare high‑quality proposals, presentations, marketing materials, tour books, maps, and floor plans.Perform real‑estate administrative tasks, such as updating databases and files, maintaining MLS... Show more

 • Promoted

Administrative Training Coordinator Role

Viega LLCToronto
Full-time

Be the backbone of training success at Viega as an Administrative Training Coordinator in Toronto.Oversee logistics, planning, and attendee engagement for impactful training sessions.This role invo... Show more

 • Promoted

Office Coordinator

Savills North AmericaToronto, ON, CA
Full-time

At Savills, we help organizations find the solutions that ensure employee success.Sharply skilled and fiercely dedicated, our integrated teams of consultants and brokers are experts in better real ... Show more

 • Promoted

Remote Growth & Admin Coordinator

Mash StrategyToronto, ON, CA
Remote
Full-time

Sign in to set job alerts for “Finance Administration Coordinator” roles.Finance Administration Coordinator Jobs in United States.Research Financial Administrator Assocaite.Executive Assistant - Fi... Show more

 • Promoted

Product Coordinator

Litelinetoronto, on, ca
Part-time

Liteline Corporation is a Canadian commercial lighting manufacturer headquartered in Richmond Hill, Ontario.We design, source, and supply lighting solutions for specifiers, electrical contractors, ... Show more

 • Promoted

Human Resources and Office Administration Coordinator

Child Development InstituteToronto, ON, CA
Temporary

Children are at the front and centre of what we do; they are the foundation of our purpose and the basis for our evidence-driven strategy.Our mission is to transform the lives of children, youth an... Show more

 • Promoted

Office & Operations Coordinator

RoamToronto, ON, CA
Full-time

We’re looking for a highly organized, execution-focused coordinator who ensures the day-to-day environment at Roam runs smoothly and efficiently.You will play a key role in supporting teams across ... Show more

 • Promoted

Administrative Coordinator-JSN

UJA Federation of Greater TorontoToronto, ON, CA
Full-time +1

The Jewish Security Network (JSN) is a newly established organization based in Toronto dedicated to safeguarding Jewish lives and preserving the Jewish way of life.Led by a team of experienced prof... Show more

 • Promoted

Critical Care Administrative Coordinator

Sunnybrook Health Sciences CentreToronto, ON, CA
Full-time

Support critical care operations as a Patient Administrative Associate, specializing in patient flow management and administrative services.This dynamic position requires effective organization in ... Show more

 • Promoted

Site Operations Administrative Coordinator

Christie Ossington Neighbourhood CentreToronto
Full-time

Enhance CONC’s site operations as the Site Operations & Project Coordinator, focusing on organization and administrative support across programs.This role is vital for operational excellence.Report... Show more

 • Promoted

Marketing Coordinator (Bilingual)

Norton Rose FulbrightToronto, ON, CA
Full-time

Support the work that drives the marketing team success.Join our Clients & Markets team as an Administrative Coordinator and help bring programs and initiatives to life through strong organization ... Show more

 • Promoted

Administrative Associate Role at TELUS Health

TELUSToronto, ON, CA
Full-time

Join the TELUS Health Care Centre in Toronto as a Full-Time Administrative Associate.Excellent customer service and administrative skills are vital for success in this clinic-based role.This positi... Show more

 • Promoted

Gift & Office Administration Coordinator - Full Time - Markham Stouffville Hospital Foundation

Oak Valley Health (Formerly Markham Stouffville Hospital)Markham, ON, CA
Full-time

The Markham Stouffville Hospital (MSH Foundation) is seeking a Gift & Office Administration Coordinator who will be responsible for the accurate processing and recording of donations in the donor d... Show more

 • Promoted

Office Coordinator in Toronto

Quantum Management Services Ltd.Toronto, ON, CA
Temporary

Launch your career in office management as an Office Coordinator.This on-site role in downtown Toronto is perfect for those seeking practical experience in a professional environment.In this tempor... Show more