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Ontario Shores Centre for Mental Health Sciences
(TEMPORARY FULL TIME) SUMMER STUDENTOntario Shores Centre for Mental Health Sciences • Whitby, Durham Region, CA
(TEMPORARY FULL TIME) SUMMER STUDENT

(TEMPORARY FULL TIME) SUMMER STUDENT

Ontario Shores Centre for Mental Health Sciences • Whitby, Durham Region, CA
5 days ago
Job type
  • Full-time
Job description

Job Description

Ontario Shoes is hiring Summer Students to provide project support and perform a variety of administrative duties across a variety of hospital departments. Students will be matched to an area based on qualifications, skill set and interest.

Responsibilities

Responsibilities include but are not limited to supporting special projects as assigned, day‑to‑day administrative support, providing excellent customer service, supporting coverage for other staff and providing a welcoming environment.

Summer Student placements for project and administrative support may include the following areas:

  • Facilities/Support Services
  • Nutrition and Food Services
  • Volunteer Services and Communication
  • Administration Office
  • Assessment Reintegration Program
  • Finance
  • Risk
  • Data Analytics
  • Recovery College

Applicants must indicate the department of interest in their application.

Hours of work will be daytime, Monday to Friday.

Key Duties & Responsibilities

Administrative Responsibilities

  • Answering telephone and in‑person inquiries
  • Greeting patients/visitors and responding to routine inquiries
  • Coordinating and booking calendars and meetings
  • Composing and responding to correspondences, taking and processing minutes
  • Relaying clear, accurate messages, providing follow‑up when required and when appropriate
  • Attending to filing, photocopying and faxing on a daily basis
  • Arranging packages for courier

Project Duties

  • Supports assigned projects, including organizing materials, tracking deliverables and maintaining project documentation
  • Receives and directs all visitors to the appropriate area and notifies the responsible staff person
  • Assists with scheduling‑related tasks and coordination activities as delegated
  • Helps maintain shared folders, contact lists, and program resources to support efficient team functioning
  • Supports Quality Improvement projects through data collection, tracking, and basic analysis
  • Conducts research and gathers information to support departmental programs and decision‑making
  • Project duties will vary by department and departmental needs

Requirements

  • Candidates considered will be enrolled in a college or university program (Business Administration, Project Management, Health Administration, Hospitality/Culinary, or other related programs)
  • Previous administrative experience in a professional setting is an asset
  • Demonstrated experience supporting projects, including tracking deliverables, organizing materials and maintaining project documentation
  • Recent experience in an office environment and/or previous experience with mental health population will be considered an asset
  • Strong computer skills including software applications such as Microsoft Office suite, data entry programs, and the internet
  • Experience maintaining spreadsheets or reports to support project work
  • Excellent grammar, punctuation and spelling
  • Enthusiastic individuals who welcome feedback that fosters professional growth
  • Proven ability to manage multiple priorities with accuracy and attention to detail in a fast‑paced environment
  • A quick learner and adaptable in a fast‑changing environment
  • Ability to balance several competing demands and priorities
  • Excellent interpersonal skills and communication including tact and diplomacy when responding to telephones, greeting visitors and attending meetings
  • Consistently maintains confidentiality and ethical practice

Strong IT proficiency with ability to work effectively with Microsoft Office (Excel, Word, Outlook, PowerPoint).

Job Posting Closing

May 26th, 2026. Please note any job applications after this date will not be considered.

Vacancies

8

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(TEMPORARY FULL TIME) SUMMER STUDENT • Whitby, Durham Region, CA

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