Office administrator

Are you organized, resourceful and have administrative experience? Are you looking to join a leading team in a company located in the heart of Saint Leonard?

We are seeking a highly skilled and bilingual office administrator to provide strategic support to our Vice President. In this pivotal role, you will act as a true right hand, managing everything from complex clerical functions and financial billing to international supplier relations and contract negotiations. The ideal candidate will possess the professional maturity to handle sensitive information and the communication skills to negotiate effectively on behalf of the company.

Advantages
On-Site Parking: Easy and free access to a dedicated employee parking lot.

Dynamic Company Culture: Join an ambitious and collaborative team driven by a strong sense of camaraderie.

Immediate Coverage: Full access to the group insurance plan after 3 months.

Work-Life Balance: Hybrid work flexibility (1 to 2 days per week) following the initial onboarding period.

Guaranteed Vacation: Benefit from 3 weeks of paid vacation, available starting in your first year of service.

Responsibilities
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• Manage financial processes including invoice preparation, purchase order requisitions, expense reporting, and support for budgeting, forecasting, compliance, and client invoicing.
• Assist in the development and improvement of administrative procedures and processes.
• Provide leadership support by attending senior-level meetings to coordinate agendas, prepare materials, and summarize action items.
• Be the right hand of the Vice President and take care of all clerical work including Billing, Emails, Speaking with suppliers and coordinating meetings.

Qualifications
Maîtrise technologique : Maîtrise avancée de la suite Microsoft Office, incluant des compétences expertes sur Microsoft Excel pour la gestion de données.

Agilité numérique : Grande capacité d'apprentissage pour s'approprier rapidement les logiciels de vente et de facturation internes.

Gestion des communications : Aptitude démontrée à gérer un volume élevé de courriels avec efficacité, précision et un grand sens des priorités.

Summary
If your professional background aligns with this description and you are prepared to take on a high-impact role within a leading organization, we invite you to apply. We look forward to discussing how your expertise can contribute to our leadership team’s success.
Language Requirements (Bill 96 Compliance):

French is the official language of the organization in Quebec. However, this position requires an advanced proficiency in English (covering approximately 50% of the duties).

Justification for language requirements:
The incumbent will be required to collaborate daily with colleagues and business units located outside of Quebec—specifically with the Toronto-based team—who communicate exclusively in English. This ongoing collaboration is essential to:

Coordinate and deploy pan-Canadian marketing campaigns.

Maintain brand consistency and communication alignment across the organization’s business administration.

Provide the necessary marketing support for markets outside of Quebec.

Assessment of reasonable measures:
The organization has assessed internal resources and the specific responsibilities of this role. Due to the centralized nature of pan-Canadian campaigns and the requirement for daily interaction with English-speaking counterparts, the duties of this position cannot be reassigned to other team members without impacting operational efficiency.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.