Marketing Automation Coordinator

Start Date: ASAP

Job Types: Full-time, Permanent, Hybrid Work Structure [Requires In-Studio & Remote]

Marketing Automation Coordinator

We are looking for a Marketing Automation Coordinator with a passion for digital marketing to join our dynamic team in Oakville, Ontario. Candidates must be located within drive time of our Studio.

Responsibilities

Project & Retainer Support

• LinkedIn Rapid Connect
• Create client profiles in LinkedIn Rapid Connect.
• Assist with campaign creation based on approved project requirements.
• Input approved campaign messaging and search criteria.
• Build labelled reporting pipelines to support campaign tracking.
• Create client report decks using approved templates and campaign data.
• Conduct list cleanup to support accurate campaign execution and reporting.

CRM Platforms

• Create custom fields within CRM platforms as assigned.
• Build list segmentations based on approved criteria.
• Create subtemplate emails within CRM and marketing automation platforms.
• Build and update reporting dashboards.
• Report on lead form submissions.
• Conduct lead sheet cleanup and upload cleaned lead data into HubSpot.

Reporting & Optimization

• Perform assigned reporting, including open rates, click-through rates, and conversion performance where possible.
• Assist with building automation dashboards.
• Collaborate with the Marketing Automation team to identify performance trends and insights within automation campaign data.

Compliance & Governance

• Ensure automation campaigns comply with CASL, CAN-SPAM, GDPR, PIPEDA, and applicable data privacy regulations.
• Follow internal CRM governance standards and documentation practices.
• Maintain confidentiality when working with sensitive client data.

Operational Excellence

• Maintain accurate time, task, and project tracking in Forecast.
• Document workflows and automation logic when required.
• Continue developing technical expertise in marketing automation and CRM systems.
• Continuously develop technical knowledge of marketing automation platforms and CRM tools.

Skills

• Marketing automation platforms (HubSpot preferred)
• CRM systems and contact database management
• Workflow automation and lifecycle marketing fundamentals
• Email campaign deployment and testing
• List segmentation and contact data organization
• Marketing campaign reporting and performance monitoring
• Attention to detail and technical execution
• Analytical thinking and problem identification
• Cross-team collaboration
• Time management and task prioritization

Requirements for the role

• 1-2 years of experience in digital marketing, marketing automation, CRM administration, or campaign operations
• Experience using marketing automation or CRM platforms (HubSpot preferred)
• Familiarity with email marketing platforms and marketing campaign deployment
• Basic understanding of marketing funnels, customer journeys, and lead lifecycle stages
• Experience with marketing reporting dashboards or analytics platforms is an asset
• Understanding of CASL compliance and email marketing regulations is considered an asset
• Bachelor’s degree or diploma in Marketing, Business, Communications, or related field preferred

What we are looking for in a successful candidate

• Act with Integrity
• Self-Managed
• Adaptable
• Accountable
• Problem Solver
• Do what you say you will do
• Consistently demonstrate positive behaviour
• Take InitiativeStrong Work Ethic
• Punctual

What we offer

• Base salary 50K-60K
• Career growth & professional development opportunities
• Full health benefits (dental, eye care, massage, physio, etc.)
• Group RRSP participation
• Birthday Day Off
• Hybrid work environment (2-3 days in-studio, Oakville)
• Work with an award-winning team that values innovation, collaboration & performance

Ethical Recruitment Practices

Candybox Marketing follows ethical recruitment practices. We will never request any form of payment, financial information, money transfers, cryptocurrency purchases, or fees from candidates during the application or interview process.

Our legitimate recruitment activities are limited to reviewing applications, conducting interviews in person or via phone/video call, and extending job offers directly from our human resources department.

Please be aware that a phone call from our human resource department and emails from careers@candyboxmarketing.com are the only authorized recruitment communications you should expect from our organization.

About Candybox

Candybox Marketing was founded in 2008 to make marketing that actually looked good. We are a growing team of specialists consistently creating digital marketing that actually works.

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