Office Administrator (12-Month Contract)

Job Description What if you could redefine what’s possible? With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers. With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions. We are pathfinders and impact makers. We are Visioneers. We are WSP.

The Opportunity Build the Future with Us. As an

Office Administrator , you’ll be the welcoming face and organizational backbone of our offices across Canada. This role plays a key part in creating a positive first impression for clients and visitors while ensuring our workplaces operate smoothly, safely, and efficiently every day.

Your Impact

Welcome and direct clients and visitors in a cordial and professional manner.

Answer phone calls through the MS Teams platform and respond to maintenance and security requests.

Maintain, reserve, and support the cleanliness of front‑of‑house conference rooms, including client catering requests.

Monitor logbooks, issue visitor badges and office supplies, and assist with workstations, staff lockers, and parking directions for personal and company vehicles.

Distribute security cards to staff, ensuring cardholder agreements are completed and signed, including onboarding and offboarding support.

Support the Facilities team with service request management across offices and maintain a clean, safe, and functional reception area.

Manage mail, packages, invoices, cheques, floor plans (including Flowscape where applicable), coffee stations, office supplies, visitor IT support (Wi‑Fi, monitors, connections), walk‑in service requests, and other assigned administrative tasks.

The Skills That Set You Apart

More than one year of experience in reception or a similar administrative role.

Excellent communication and interpersonal skills with a professional phone manner.

Fluent spoken and written English (mandatory).

Proactive approach with the ability to deliver courteous and prompt service to clients and visitors.

Proven ability to handle sensitive and confidential information with discretion.

Flexibility and strong multitasking skills in a team‑based environment.

Intermediate working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook; French language skills are an asset.

Why Choose WSP?

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.

A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.

Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.

Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

Compensation AB, BC, NT, NU, SK & YT: $50,500 – $66,800 MB & ON: $46,000 – $63,400 NB, NL, NS, PE & QC: $45,600 – $60,500

Disclosure The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Ready to Shape the Future? Join WSP and help create welcoming, well‑run workplaces that support our people, our clients, and our communities.

About Us At WSP, we exist to shape communities to advance humanity. It’s why we bring people together who are wired to solve complex challenges — engineers, scientists, advisors, and technical experts who are driven by a common passion — to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day — applying deep expertise and fueling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment policy at all times as well as client HSE policies when working at client locations. Full details here. Some safety‑sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here.

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