Bookkeeper

We are seeking a versatile, highly personable Bookkeeper & Executive Assistant to join our clients team in a core hybrid role split roughly 70% Bookkeeping (AR/Billing/Collections) and 30% Executive Administration.

This is not a traditional corporate desk job; Our client is an interactive, high-touch business. You will act as the operational anchor and trusted right hand to our President. This role requires someone who can bring strong financial accuracy to our invoicing operations while simultaneously acting as an administrative gatekeeper, keeping a dynamic business owner organized, calm, and focused on growth.

Advantages
Job Type: Full-time, Permanent
Location: Maple, ON (In-office, 5 days per week)
Hours: 8:00 AM – 4:00 PM or 8:30 AM – 5:00 PM
Salary Range: $55,000 – $60,000 Base Salary (Commensurate with experience; open to structured performance review bumps)
Benefits: Included (Available day one)

Responsibilities
Bookkeeping, Billing & AR (70%)
Accurate Billing: Own the business-to-business (B2B) billing lifecycle across multiple distinct service and product lines, ensuring all accounts are invoiced perfectly.
Accounts Receivable & Collections: Proactively manage AR aging profiles tracking high-dollar value milestones (ranging up to $100k–$200k per invoice).
Client Relations & Touchpoints: Conduct regular, professional, and warm collection follow-ups. Most collections do not require aggressive calling but rather consistent email correspondence, tracking, and maintaining "touchpoint" client management.
Financial Administration: Execute basic bank reconciliations and general ledger maintenance.
Executive Administration & Support (30%)
Presidential Support: Act as a proactive gatekeeper and organizer for the President—capturing notes, researching client requests on-the-fly, and translating sudden entrepreneurial ideas into executable tasks.
Presentation Clean-up: Format and design clean, professional PowerPoint presentations and Microsoft Word documentation for stakeholders and developers.
General Office Support: Manage calendars, schedule occasional travel/lunches, and handle quick administrative tasks seamlessly so executive leadership can step away without worrying.

Qualifications
Hard Skills & Technical Proficiency
Advanced MS Excel Skills (Non-Negotiable): Absolute comfort manipulating data. Must know how to build formulas, use AutoSum, calculate complex averages, and maintain massive billing sheets. (Note: Short Excel testing will be required during vetting).
Experience: 3 to 7+ years of stable experience blending corporate/office administration with hands-on bookkeeping. Experience working within family-oriented, entrepreneur-led, or mid-sized service businesses is heavily preferred.
Software Competency: Highly proficient in the Microsoft Office Suite (Word, PowerPoint, Outlook) and standard Accounting/ERP platforms.
Commute Reliability: Access to a reliable personal vehicle. The office location requires a commute that can be challenging via public transit for outside-Toronto regions.

Soft Skills & Fit
Warm & Personable Demeanor: A naturally comforting, empathetic, and communicative personality style. You must exude high emotional intelligence to handle our "touch-and-feel" business approach.
High Autonomy & Ownership: Someone who thrives on being handed a task and running with it reliably, avoiding the need for micromanagement or "double duty" oversight.
Fluency in English: Flawless written and verbal communication is mandatory for frequent client and stakeholder touchpoints.
Long-Term Mindset: We want a team member looking for a stable, long-term career home—not a stepping-stone position.

Summary
How to Apply: > Interested candidates are invited to submit their updated resume to Sainath.maddi@randstad.ca, ensuring the job title is clearly stated in the subject line.

Please note that while we appreciate all applications, only candidates meeting the required qualifications will be contacted for an interview.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.