Human Resources Coordinator (1 contract vacancy)

HUMAN RESOURCES COORDINATOR (1 Contract Full-Time Position, up to 16 months) Reporting to: Manager of Human Resources Department: Human Resources Classification: Full Time Contract; Non- Union Salary Range: $88,058 - $104,878 Hours of Work: 8:30 a.m.

to 4:30 p.m.

Monday to Friday Starting Date: August 3, 2026 Application Deadline: No later than 4:00 p.m. June 4, 2026 Why City of Woodstock?

Known as the Friendly-City, Woodstock is located in the heart of Oxford County and blends big city conveniences with a small-town feel.

With a growing population of over 45,000 welcoming citizens, Woodstock residents place high value on our small-town atmosphere, while enjoying urban amenities.

The City is a great place to call home with amazing parks and trails, fantastic amenities as well as wonderful arts and cultural facilities.

At the crossroads of highways 401 and 403, Woodstock has a thriving manufacturing sector and opportunities in agriculture, education and healthcare and convenient access to communities across Southwestern Ontario.

Visitors can enjoy the City’s many festivals and delight in the many local shops and restaurants in Downtown Woodstock.

When you work for the City, you get to be part of an incredible team of dedicated people with a range of skills and experiences to share.

Our team works together to help build a strong, connected community where people have access to the services they need, while enjoying a relaxed lifestyle.

Other great benefits to working at the City of Woodstock: Join a growing and dynamic organization offering rewarding careers, Competitive Wages, Option to join a Defined Contribution Benefit Pension Plan (OMERS) where employee contributions (9%) are matched by the City, Training opportunities to support you in this role, And a great working environment for individuals committed to making a difference, just to name a few.

Purpose of Position: Reporting to the Manager of Human Resources, the HR Coordinator is responsible for the coordination and delivery of recruitment, onboarding, and HR orientation for the Corporation of the City of Woodstock.

This non-union position provides operational HR support in the areas of compensation and job evaluation, performance and attendance management, employee and labour relations, and the administration of HR policies, procedures, and programs.

The HR Coordinator provides timely, consistent, and customer-focused service, guidance, and administrative support on employment-related matters, applying sound judgment and discretion within established policies, collective agreements, legislative requirements, and delegated authority.

The role serves as a primary resource to employees and management on HR processes and practices, supports operational needs across departments, and contributes to a safe, respectful, and inclusive workplace.

• Responsibilities: The HR Coordinator provides administrative, operational, and advisory support across a broad range of human resources functions.

The role is responsible for maintaining accurate and confidential employee records; preparing sensitive correspondence and reports; supporting HRIS administration, troubleshooting, and vendor coordination; and generating HR metrics and documentation related to employee transactions.

The position coordinates full-cycle recruitment and onboarding for front-line roles, including applicant screening support, interview coordination, background checks, offer administration, onboarding documentation, and exit processes.

The role also supports the maintenance of job descriptions and organizational charts, conducts exit interviews and prepares related workforce statistics.

In the area of compensation and benefits, the HR Coordinator administers benefit enrolments and status changes, completes monthly benefits reconciliation, supports employee claims and inquiries, provides guidance on applicable employment legislation, and assists with job evaluation processes.

The role also contributes to broader people management initiatives by supporting workplace investigations, employee status changes, claims administration, leave-related employee support, employment documentation, and training and development coordination.

In partnership with HR leadership, the position helps promote fair, consistent, and inclusive HR practices and contributes to the ongoing development of HR programs and employee experience initiatives.

In labour relations, the HR Coordinator supports collective bargaining preparation and administration by gathering and summarizing research, organizing supporting documentation, drafting proposals and related materials, assisting with collective agreement interpretation, and preparing labour relations reports such as seniority, attendance, and overtime tracking.

Qualifications: Essential: University degree or college diploma in Human Resources Management or a related discipline.

Sound knowledge of applicable human resources legislation, regulations, and best practices, including, but not limited to, the Employment Standards Act, 2000 , Workplace Safety and Insurance Board (WSIB) requirements, the Occupational Health and Safety Act , labour relations legislation, and human rights legislation.

Minimum of three (3) years of progressively responsible human resources experience.

Demonstrated experience working in a unionized environment.

Demonstrated experience in benefits and pension administration.

Valid Ontario Class G driver’s licence.

Preferred: CHRP designation or working towards.

Preference will be given to candidates that have municipal experience and/or supporting the bargaining process Working Conditions: This is an in-office position of 35 hours weekly; hours of work are governed by the time required to complete tasks.

Work is subject to constant interruption and occasional unpleasant interactions due to enquiries from employees and the public.

Requires long periods of seated work and may be required to lift up to 25lbs.

May be requested to work additional hours to attend meetings or for special events.

The City of Woodstock is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds.

We embrace equity, diversity, justice, inclusion and belonging and we’re committed to building a team that represents many backgrounds, perspectives and skills, representative of the communities we serve.

The more inclusive we are, the better our work and workplace will be.

We are committed to creating a workplace where people experience meaningful work, a sense of hope and optimism, an environment of trust, and inspired results.

If this sounds like an environment in which you would like to work, apply here today!

We strongly encourage applications from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.

Please note: Immediate family member, as per City of Woodstock Nepotism Policy, HR-015, shall not be employed in the City of Woodstock in any capacity under the following circumstances, but not limited to wherein the family member is in a supervisory or management capacity or responsible for the work of the individual or the department.

A conflict of interest must be declared to the Director of Human Resources as outlined in the City of Woodstock Nepotism Policy, HR-015 as soon as it has been identified.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code , the City of Woodstock will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please inform the City’s Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation by contacting hr@cityofwoodstock.ca.

In accordance with the Municipal Freedom of Information & Protection of Personal Privacy Act , personal information collected will only be used for candidate selection.

Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.

Satisfactory passing of a criminal record check and reference checks as well as proof of qualifications will be required of any successful candidate(s) for this position.

We invite all qualified applicants to submit their resume and cover letter via online at https://cityofwoodstock.applytojob.com/ .

We thank all candidates who apply but advise that only those selected for an interview will be contacted.

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