Clerk II - Engineering (Temporary) (1 vacancy)

CLERK II - ENGINEERING (TEMPORARY) (1 vacancy) Job ID: 2026-42

Reporting to: Engineering Office Supervisor

Department: Engineering

Classification: TEMPORARY Full Time (approx. 5 months); Unionized

Salary Range: $29.20 – $32.83/hour as per Schedule "A"

Hours of Work: As per CA

Starting Date: As soon as possible

Application Deadline: 8:30 a.m. May 25, 2026

Duties and Responsibilities

Reception and telephone inquiries relating to city regulations, including Public Works, Engineering, Transit, Building & Bylaw programs and services (e.g., waste management, snow removal, leaf collection, permits, pothole complaints, building inspections).

Answer and respond to all incoming calls and web enquiries.

Address walk‑in customer enquiries.

Take payments for sale of various items and goods through Great Plains database (bag tags, composters, rain barrels, building permits, parking tickets, transit passes, water meters, legal clearance letters).

Provide administrative support to the City Engineer’s Office, including data entry and basic data analysis for para‑transit cash bag reconciliation, water exemption certificates, municipal parking lots, overnight parking passes, pothole complaints, and winter snowplow complaints.

Receive and process bylaw complaints and enter details into the Cloudpermit database.

Process payment of parking tickets and other by‑law notifications, including Notice Impending Conviction and Certificate Requesting Conviction mailings through Hotspot Parking database.

Conduct property file searches and prepare legal property clearance letters, confirmation of zoning, and building/work order reports for review.

Act as Commissioner of Oath to accept and take payments for minor variances, coordinating with Building Technicians and forwarding completed applications to the Clerks Department for public notice and Committee of Adjustments meeting agenda.

Schedule building inspections in Outlook calendars and Cloudpermit; coordinate with Water Department staff when required.

Process incoming mail/couriers, distribute mail/faxes, and manage debit machine operations.

Perform general filing, photocopying, faxing, setting up courier pickups, and related tasks.

Assist Building Department with returning building permit damage deposits.

Other duties as assigned.

Qualifications

College Diploma in General Business Administration or equivalent.

Proficiency in MS Office and Outlook.

Excellent customer service and communication skills.

Strong written communication skills.

Strong organizational and time‑management skills; able to handle fluctuating work volumes.

Knowledge of municipal processes is an asset.

Working Conditions

fully in‑office workplace; employees are expected to work on‑site.

typical public office environment dynamics.

work subject to frequent interruptions to provide information to staff and outside contacts.

must handle occasional irate citizens.

observes regular office hours with overtime as required.

Equal Opportunity & Inclusion The City of Woodstock is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. We embrace equity, diversity, justice, inclusion, and belonging. We are committed to building a team that represents many backgrounds, perspectives, and skills, representative of the communities we serve.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, the City of Woodstock will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. Please inform the Human Resources staff of any accommodation needed.

Satisfactory passing of a criminal record check and reference checks, as well as proof of qualifications, will be required of any successful candidate.

Immediate family members under the City of Woodstock Nepotism Policy shall not be employed in a capacity that places them in a supervisory or management role or in conflict of interest. Conflicts of interest must be declared to the Director of Human Resources as outlined in HR‑015.

#J-18808-Ljbffr