Administrative Coordinator

Administrative Coordinator

Location : Hybrid - Kingston, ON

The total target compensation (TTC) range, including salary and target bonus, is $45,050 - $75,260.

This TTC range is applicable to permanent roles only; fixed-term contract and casual roles are not eligible for annual bonus and would receive only the base salary component. The actual base salary offered within this range will be determined by the successful candidate’s skills and experience, as well as internal equity.

Empire Life is looking to hire an Administrative Coordinator to join our Corporate Services team! We are actively seeking candidates to fill a current, open position.

The Administrative Coordinator provides comprehensive, high-level administrative support to members of the senior leadership team. Acting as a central point of coordination, this role ensures operational efficiency by managing communication and schedules, coordinating complex projects, and handling sensitive financial and organizational tasks. The incumbent must exercise a high degree of discretion and professional judgment in a fast-paced environment.

Why pursue this opportunity

The role - this is a new position and your chance to join a growing team, while being provided the opportunity to make an impact.

Impactful work - get the opportunity to work on meaningful projects that have a positive impact on our customers, our company, and society as a whole.

The opportunity - collaborate with cross-functional teams and work on a variety of projects that will keep you engaged and continuously learning.

What you’ll be working on

• Manage calendars, appointments, and meetings for senior leadership members, ensuring optimal time management and prioritization.
• Handle incoming and outgoing communications, including emails, calls, and messages, with a high level of professionalism and confidentiality.
• Coordinate internal and external meetings and ensure effective communication of information to key internal and external stakeholders.
• Proactively manage travel bookings and timely filing of expense reports.
• Assemble and analyze highly confidential information from multiple sources, and prepare reports, agendas, presentations, etc.
• Exercise discretion in handling sensitive information and ensure the confidentiality of executive communications.
• Assist with problem-solving and decision-making, contributing to effective and efficient operations.
• Support the execution of projects by tracking tasks, deadlines, and deliverables.
• Collaborate closely with cross-functional teams to ensure seamless communication and coordination in support of company-wide special projects and initiatives.
• Perform other administrative duties related to the group management, including conference registrations, managing technical and facilities related issues, ordering office supplies, and other tasks, as needed.
• Manage the procurement and maintenance of office supplies and equipment and coordinate and maintain vendor service contracts; review orders for supplies and services to ensure costs are managed within budgetary parameters.

What we’re looking for you to have

Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results.

Beyond the salary

For permanent full-time positions, Empire Life offers a comprehensive total rewards package that includes :

To learn more about working at Empire Life, visit https : / / www.empire.ca / workatempire .

Get to know us

Empire Life is proud to be an equal opportunity employer. We celebrate diversity, are committed to creating an inclusive environment, and welcome everyone to participate in our application process. We encourage those of all backgrounds and experiences to apply, even if you don't believe you meet each unique qualification outlined. Applicants will receive equal consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.

Empire Life welcomes applications from people with disabilities and disabled people. Accommodations are available upon request for candidates taking part in all aspects of the screening and selection process. If you need this job posting in an alternative format or have any accessibility questions, please contact recruitment@empire.ca .