Contract Specialist

Come join the City of Edmonton's Contract Strategy & Systems Support team and apply your subject matter expertise in overseeing and managing corporate contracts.

What will you do?

Oversee and monitor corporate contract performance and perform amendments, changes and other required administration activities, including execution of contracts and amendments, extensions, options or renewals to maintain or increase best value to the City

Conduct comprehensive research and analysis of market conditions or third-party indexes to validate proposed rate adjustments, engage in negotiations to maintain or modify proposed changes or amendments, and ensure that all modifications align with the terms of the contract

Coordinate preparation and final negotiation of contract changes or amendments that may include price redetermination, or other aspects of the contract affecting the life of the contract

Monitoring and evaluating supplier performance throughout the lifecycle of the contract is critical to ensure that contractual obligations are met and business needs are satisfied

Work with the section's leadership team to develop business area guidelines and practices that align with and support the Corporate policies, administrative directives and procedures

Ensure compliance with regulatory and Corporate administrative policies and procedures requirements to protect the City from any risks

Help team members and colleagues in the business area understand and communicate contract requirements, risks, and terms and conditions effectively by providing mentoring and coaching, in order to comply with statutory and administrative directives and make informed decisions

Work proactively with business areas, and other leaders to establish and maintain stakeholder and supplier relationships to identify and minimize risk, and maximize the value of the contract, particularly for high-risk and complex contracts

Collaborate with a legal team consisting and ensure that the terms of contractual agreements are legally binding and in accordance with the needs of the business area

Assist Department or a Business area to make sure the contractual terms are fulfilled or to provide advice on how to terminate contracts on mutually amicable terms

Clearly be able to explain contract terminology and obligations to business area

Self-monitor progress according to the schedule of completion to submit amendments and recommendations in a timely manner

Conduct a thorough review of contract documents, memo briefings, including proofreading, editing, and fact-checking, to ensure that they are accurate, consistent, and compliant with contractual requirements.

Proactively identify and manage contract risks to mitigate them in advance to successfully meet organizational obligations and achieve the planned outcomes of the contract, and actively participate in meetings to anticipate demand, evaluate business requirements and identify optimization opportunities

Provide strategic advice to the procurement teams, business areas with supplier performance issues and lead the facilitated resolution with both supplier performance and contractual matters

Lead the surveying of the business area, prepare procurement scope for corporate contracts and negotiate corporate contract renewals, on behalf of the City, using past performance information to prepare negotiation strategies

Deliver expert guidance and recommendations, including reports and supporting documentation, to the relevant Delegated Authority and leadership for contract renewals or extensions within a designated scope, and facilitate signatures on contract changes or amendments between the City and its suppliers

Create/generate ad hoc reports for expiring agreements, spend analysis, supplier performance and activities

Perform other duties as assigned

Qualifications

Completion of a University Degree in a related discipline such as public administration, public policy, supply chain, business, or project management and 4 years relevant full-time work experience, including at least three (3) years experience in a corporate centralized supply chain environment performing end to end contract management responsibilities, OR

Completion of a two-year post-secondary diploma OR associate degree in a related discipline such as public administration, public policy, supply chain management, business, or project management and 6 years relevant full-time work experience, including a minimum of three (3) years experience in a corporate centralized supply chain environment performing end to end contract management responsibilities

Assets

Two years experience in public sector contract management and public sector supplier performance management is very desirable

A Certified Public Procurement Officer (CPPO) certification or CPP (Certified Procurement Professional) from the Universal Public Procurement Certification Council (UPPCC), Supply Chain Management Professional designation (SCMP) or equivalent would be an asset

Demonstrated leadership

Skills required for success

Experience or coursework on Canadian Procurement Law or Contract Law is very desirable

Knowledge of change management is an asset

Demonstrated strong analytical, critical thinking, decision-making and problem-solving skills are required

Excellent listening, verbal and written communication skills with the ability to lead/facilitate meetings with business areas and suppliers is required

Familiarity with SAP ECC, SAP Ariba, S4Hana, and Google Suite applications is an asset

Excellent/detailed knowledge and understanding of contract management best practices, policies, procedures, tender/contract law, trade agreements and various procurement strategies/approaches

Excellent working knowledge of contract management and administration

Strong ability to develop and maintain effective and professional working relationships with colleagues, business areas and suppliers. Displays confidence in interactions with business areas and suppliers

Alignment to our Cultural Commitments and Leadership Competencies ( https://bit.ly/4brRrXm )

Embracing a culture of equity, diversity, reconciliation and inclusion

Applicants may be tested

Work Environment

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits https://bit.ly/COEbenefits

Up to 1 permanent full-time position

Hours of Work: 40 hours per week

Salary Range: $47.172 - $59.281 (Hourly); $98,495.14 - $123,778.73 (Annually)

Recruitment Consultant: RD/SB

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

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