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Executive Assistant - oshawaConfidential Careers • oshawa, on, ca
Executive Assistant - oshawa

Executive Assistant - oshawa

Confidential Careers • oshawa, on, ca
19 days ago
Job type
  • Full-time
Job description

We are seeking an experienced and highly resourceful Executive Assistant to provide dedicated support to multiple C-suite executives in a remote-first environment. This role requires exceptional organizational discipline, strong judgment, and the ability to seamlessly manage competing priorities across a distributed team.


Key Responsibilities:

  • Manage complex, high-volume calendaring across multiple executives, time zones, and shifting priorities
  • Oversee and prioritize multiple executive inboxes, ensuring timely, accurate, and thoughtful communication
  • Prepare, submit, and reconcile expense reports with precision and attention to detail
  • Coordinate internal and external meetings, including agendas, materials, and follow-ups
  • Anticipate scheduling conflicts, operational gaps, and executive needs proactively resolving issues before they arise
  • Serve as a trusted partner and gatekeeper to leadership, maintaining confidentiality and professionalism
  • Collaborate cross-functionally with internal teams and external stakeholders in a fully remote environment
  • Supporting and managing content for Town Halls, major meetings and significant communications
  • Support ad hoc projects and operational initiatives as needed


Qualifications:

  • 3+ years of direct Executive Assistant experience supporting senior executives (C-suite experience strongly preferred)
  • Proven ability to manage multiple stakeholders and priorities simultaneously
  • Exceptional attention to detail and organizational skills
  • Strong critical thinking, problem-solving ability, and sound judgment
  • High level of proactivity, adaptability and composure in fast-changing environments
  • Excellent written and verbal communication skills
  • Self-directed and highly reliable in a remote work setting
  • Flexibility to support executives across Central and/or Eastern Time zones, with availability outside standard hours as the norm


What Success Looks Like:

  • Calendars are proactively managed and calls are prioritized effectively
  • Executives are consistently prepared and aware of upcoming critical items on their calendars
  • Competing priorities are managed seamlessly without escalation
  • Communication is clear, proactive, and aligned across stakeholders
  • You operate as a trusted extension of the leadership team
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Executive Assistant - oshawa • oshawa, on, ca

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