Administrative Assistant – Commercial Real Estate

Administrative Assistant – Real Estate - Montréal Est - à Anjou

Our client, a major leader in the industrial, commercial, residential, and hospitality real estate sectors, is seeking an Administrative Assistant to join their team located in the Montréal Est - à Anjou area.

As an Administrative Assistant, you will provide essential support to management and serve as a key liaison for internal and external communications in a dynamic real estate environment.

Advantages
Salary: $ 55,000 to $ 70,000 (flexible depending on experience) + bonus

Position Type: Probationary period leading to a permanent position

Schedule: Monday to Friday, 35 hours per week (9 a.m. to 5 p.m., 1-hour lunch break)

Benefits: 3 weeks of vacation, comprehensive benefits package (insurance, telemedicine, RRSP contributions), on-site parking.

Responsibilities
What your day-to-day will look like:

Management Support: Follow up on the director's projects, including calendar management, budget preparation, and strategic planning initiatives.

Property Management: Navigate property management systems (Yardi, PayScan, VCard) to maintain tenant information and lease documentation.

Compliance: Coordinate the renewal of tenants' insurance certificates and update systems to ensure compliance.

Agreement Tracking: Monitor the status of lease agreements and coordinate with tenants and their corporate headquarters to validate information.

Document Management: Manage virtual and physical document systems, including filing, archiving, IT folder structures, and maintaining organized systems.

Bilingual Communications: Prepare, translate, draft, and proofread business documents (letters, notices, memos) in both French and English for various stakeholders.

General Support: Greet visitors at the administration office and handle daily tasks (mail services, packages, supply and stationery orders).

Qualifications
Real Estate Systems: Hands-on experience with property management systems (Yardi, PayScan, VCard).

Industry Knowledge: Knowledge of commercial real estate operations and lease administration.

Experience: Minimum of 3 to 5 years of experience in administrative support or property management administration.

Bilingualism (Mandatory): Excellent command of both French and English, both spoken and written, with strong drafting skills.

IT Tools: Proficiency in MS Office Suite (Word, Excel) and Office 365.

Skills: Demonstrated ability to work under pressure, meet tight deadlines, and multitask effectively with rigor, thoroughness, and strong organizational skills.

Summary
This administrative assistant position offers you the opportunity to boost your career within a stimulating environment in Montréal Est - à Anjou

Please send us your updated CV right now to the following address:

mag.paga@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.