Paralegal (Commercial Real Estate)

Fasken is a leading international business law and litigation firm. With over 900 lawyers and 1,100+ employees, we have offices in Vancouver, Surrey, Calgary, Tsuut’ina Nations, Toronto, Ottawa, Montréal, Québec City, London, and Johannesburg. We provide strategic and thoughtful advice in virtually all areas of business law to a broad range of clients including close to half of the Fortune 100 companies, corporate clients, government agencies, regulatory authorities, non-profit bodies and individual clients.

We are a high-achieving, professional, entrepreneurial, team-oriented, and friendly place to work. We are committed to diversity and inclusion and offer a welcoming environment for all people. While we are here to service our clients and are a deadline-driven industry, we look to be innovative, and there are opportunities to participate in initiatives which make a difference in our firm and community.

Achieve excellence doing work that’s challenging and rewarding, with people you’ll like working with, in an environment that’s welcoming, supportive, entrepreneurial and innovative, where you’re a valued contributor, not just an employee. For additional information about the firm or this position, please visit our website at .

Paralegal (Real Estate Department) – Calgary, AB

Job Summary

We are currently looking for a dynamic and experienced intermediate to senior level Commercial Real Estate trained Paralegal to join the Calgary Real Estate Department. The candidate will have a strong work ethic, be collaborative, professional, adaptable, positive and interested in their work. Working under the general supervision of a lawyer, the Paralegal will independently perform a variety of legal and administrative tasks related to transactional and leasing matters.

Work Environment

Hybrid remote work arrangements are available following three (3) months of employment, subject to the requirements of the Real Estate Group and their requirements for onsite office support during transactions and other business needs. The successful candidate must live in or around Calgary, AB and be able to commute to the office as often as required. While this is a hybrid role, following three (3) months of employment, the majority of the work may be onsite and flexibility is required.

Fasken Calgary has a mandatory minimum requirement of three (3) days in office and up to two (2) days remote, work permitting. In-office requirements are subject to change, based on business needs as determined by the Firm’s Management.

Hours of work are from 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet client and business needs.

For Indigenous candidates interested in employment on-reserve, there may be an opportunity at Fasken to do so at our Alberta office situated on Tsuut'ina Nation, west of Calgary. Such candidates are encouraged to speak to Human Resources during the interview process to obtain additional information.

To us, success means:

• Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations.
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community.
• Working collaboratively – you’re a self starter who values working in a collaborative team based environment.
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
• Approaching your work with agility and the willingness to learn and utilise new technology.
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail.
• Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues.
• Treating sensitive and confidential matters with discretion and diplomacy at all times.

Primary Responsibilities

• Manage commercial purchase, sale, and leasing files with minimal supervision.
• Draft and prepare transaction documents, including agreements of purchase and sale, commercial leases and related agreements, and closing documents (transfers, caveats, discharges, etc.).
• Conduct and analyze due diligence, including title searches through Alberta Land Titles, off-title searches (tax, utilities, corporate registry, litigation, etc.).
• Identify title issues, encumbrances, and other risks, and assist in resolving them.
• Assist with commercial financing transactions on behalf of lenders and borrowers.
• Prepare and register security documentation, including mortgages, general security agreements (GSA), assignments of rents and leases.
• Conduct and register PPSA searches and registrations in Alberta.
• Coordinate satisfaction of lender conditions and funding requirements.
• Prepare, review, and submit documents through Alberta Land Titles Office (via electronic registration systems where applicable).
• Ensure accuracy and compliance with Alberta Land Titles Act requirements.
• Manage registrations, requisitions, and follow-ups with Land Titles.
• Prepare statements of adjustments and closing statements.
• Calculate prorations (taxes, rent, operating costs, etc.).
• Coordinate closing logistics, including execution of documents, trust fund transfers, satisfaction of trust conditions.
• Prepare reporting letters and closing binders for clients and lenders.
• Independently manage multiple files and deadlines in a fast-paced environment.
• Maintain organized and complete file records in accordance with Firm policies.
• Work collaboratively with lawyers, assistants, and other paralegals throughout the Firm.
• Act as a key point of contact for clients, lenders, brokers, and opposing counsel.
• Communicate effectively with municipalities, surveyors, and regulatory bodies.
• Provide timely updates and respond to inquiries in a professional manner.

Required Knowledge and Experience

• Completion of a post-secondary Legal Assistant or Paralegal diploma; An equivalent combination of education, lived experience, and professional expertise will also be considered.
• A minimum of 4-5 years’ commercial real estate paralegal experience.
• Strong understanding of commercial real estate transactions and an ability to work independently.
• Strong working knowledge of Alberta Land Titles procedures, commercial real estate transactions and financing structures, and PPSA (Alberta) system.

Required Skills and Abilities

• Excellent verbal and written communication skills.
• Comfortable with using and learning technology.
• Strong attention to detail and accuracy.
• Able to resolve daily challenges, such as time management, prioritizing own work based on volume and urgency, and managing various deadlines
• Able to work independently and be proactive.
• Flexible team player who is client service orientated.

Candidates who do not meet all the listed requirements are still encouraged to apply, as diverse experiences and perspectives are valued.

Reporting Structure

• This role reports to the Supervisor, Legal Support Services.

What we offer:

Join our friendly, collaborative and rewarding work environment where your professional development is supported, and your contributions are encouraged and valued. In a full-time, permanent role, we offer the following:

• A competitive total compensation package
• Flexible medical and dental benefits, including telemedicine services
• Hybrid work flexibility
• Short and long term disability insurance
• Employee and family assistance program (EFAP)
• Group retirement savings plan with matching contributions
• Paid vacation and sick days
• Personal days
• Wellness Subsidy and educational reimbursement
• Transportation monthly subsidy
• Maternity/parental leave top up
• Employee referral program
• Firm paid professional memberships related and required by role
• Opportunities to give back to your community through Firm initiatives

Diversity and Inclusion

At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Compensation

The salary range for this position varies based on market rates and experience levels of the qualified candidate. The base pay offered is based on factors such as location, job-related knowledge, skills, experience, internal and market equity. Candidates are encouraged to discuss desired salary ranges within the application and interview process to confirm alignment with budgeted compensation.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.