Clerk II - Engineering (Temporary) (1 vacancy)

2026-42 CLERK II - ENGINEERING (TEMPORARY) (1 vacancy) Reporting to: Engineering Office Supervisor Department: Engineering Classification: TEMPORARY Full Time (approx.

• 5 months); Unionized Salary Range: $29.20 – $32.83/hour as per Schedule “A” Hours of Work: As per CA.

Starting Date: As soon as possible Application Deadline: No later than 8:30 a.m.

May 25, 2026 Why City of Woodstock?

Known as the Friendly-City, Woodstock is located in the heart of Oxford County and blends big city conveniences with a small-town feel.

With a growing population of over 50,000 welcoming citizens, Woodstock residents place high value on our small-town atmosphere, while enjoying urban amenities.

The city is a great place to call home with amazing parks and trails, fantastic amenities as well as wonderful arts and cultural facilities.

At the crossroads of highways 401 and 403, Woodstock has a thriving manufacturing sector and opportunities in agriculture, education and healthcare and convenient access to communities across Southwestern Ontario.

Visitors can enjoy the city’s many festivals and delight in the many local shops and restaurants in Downtown Woodstock.

When you work for the City, you get to be part of an incredible team of dedicated people with a range of skills and experiences to share.

Our team works together to help build a strong, connected community where people have access to the services they need, while enjoying a relaxed lifestyle.

Other great benefits to working at the City of Woodstock: Join a growing and dynamic organization offering rewarding careers, Competitive Wages, Option to join a defined Benefit Pension Plan (OMERS) where employee contributions are matched by the City, Training opportunities to support you in this role, And a great working environment for individuals committed to making a difference, just to name a few.

Duties and Responsibilities: Reception and telephone inquiries dealing with various city regulations: Answer and respond to all incoming calls and web enquiries related to Public Works, Engineering, Transit, Building & Bylaw programs and services (i.e.: waste management, snow removal, leaf collection, various permits, pothole complaints, bylaws complaints building inspections, etc.) Address walk-in customer enquiries.

Take payment for sale of various items/goods through Great Plains database (bag tags, composters, rain barrels, building permits, parking tickets, transit passes, water metres, legal clearance letters, etc.) Provides administrative support to the City Engineer’s Office, as required including: Data entry and basic data analysis (i.e.: para-transit cash bag reconciliation, water exemption certificates, municipal parking lots, overnight & temporary overnight parking passes, pothole complaints, winter snowplow complaints and.

Receive and process bylaw complaints entering details into Cloudpermit database.

Process payment of parking tickets and other by-law notifications, which includes Notice Impending Conviction and Certificate Requesting Conviction mailings through Hotspot Parking database Conduct property file searches and prepare legal property clearances letters, including confirmation of zoning, building/work order report, , and site plan control and subdivision agreement letters for CBO to review and sign off on.

Act as Commissioner of Oath to accept and take payment for minor variances, ensuring building technician has reviewed application for outstanding issues, then forwards completed application to Clerks Department to begin public notice process and add to Committee of Adjustments meeting agenda.

Schedule building inspections in Outlook calendars and Cloudpermit, and at times required to coordinate these inspections to include Water Department staff.

Process incoming mail/couriers and distribute mail/faxes/open & close debit machine General filing, photocopying, faxing, setting up courier pickups, etc.

Assist Building Department with returning building permit damage deposits.

Other duties as assigned Qualifications: College Diploma in General Business Administration or equivalent as determined by the Corporation.

Proficient in MS Office and Outlook.

Excellent customer service and communication skills to deal effectively with the public and staff.

Strong written skills.

Strong organizational and time management skills; able to handle fluctuating work volumes.

Working knowledge of municipal processes would be an asset.

Working Conditions: The City of Woodstock is a fully in-office workplace where employees are expected to work on-site.

Typical public office environment dynamics.

Work is subject to frequent interruptions to provide information to staff and outside contacts.

Required to deal with the occasional irate citizen.

Observes regular office hours and overtime as required.

The City of Woodstock is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds.

We embrace equity, diversity, justice, inclusion and belonging and we’re committed to building a team that represents many backgrounds, perspectives and skills, representative of the communities we serve.

The more inclusive we are, the better our work and workplace will be.

We are committed to creating a workplace where people experience meaningful work, a sense of hope and optimism, an environment of trust, and inspired results.

If this sounds like an environment in which you would like to work, apply here today!

We strongly encourage applications from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.

Please note: Immediate family member, as per City of Woodstock Nepotism Policy, HR-015, shall not be employed in the City of Woodstock in any capacity under the following circumstances, but not limited to wherein the family member is in a supervisory or management capacity or responsible for the work of the individual or the department.

A conflict of interest must be declared to the Director of Human Resources as outlined in the City of Woodstock Nepotism Policy, HR-015 as soon as it has been identified.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code , the City of Woodstock will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please inform the City’s Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation by contacting hr@cityofwoodstock.ca.

In accordance with the Municipal Freedom of Information & Protection of Personal Privacy Act , personal information collected will only be used for candidate selection.

Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.

Satisfactory passing of a criminal record check and reference checks as well as proof of qualifications will be required of any successful candidate(s) for this position.

We invite all qualified applicants to submit their resume and cover letter via online at https://cityofwoodstock.applytojob.com/ .

We thank all candidates who apply but advise that only those selected for an interview will be contacted.

No artificial intelligence tools are used to screen, assess, or select applicants for this position.

Artificial intelligence tools may be used to help recruiters identify potential candidates on external platforms.

All hiring decisions are made by human reviewers. Powered by JazzHR