Payroll Advisor

Position Overview

The Payroll Advisor is responsible for the accurate and timely processing of payroll for hospital employees within a highly regulated, unionized and non-unionized environment.

The incumbent ensures compliance with multiple collective agreements, employment legislation, and organizational policies while providing expert guidance to managers and employees on payroll-related matters.

The incumbent is responsible of certain year-end activities such as the production of the T4s and the MDC report.

Key Responsibilities:

•Payroll Processing:
Process bi-weekly payroll for a diverse workforce, including salaried and hourly employees across multiple unions. Validate timecards and pay inputs (e.g., premiums, overtime, shift differentials, leaves). Ensure accuracy of payroll data in accordance with collective agreements and hospital policies.

• Collective Agreement Interpretation
Interpret and apply multiple collective agreements related to pay rules, premiums, vacation, statutory holidays, and leaves. Ensure compliance with union provisions and escalate complex issues as required.

• Compliance & Controls
Ensure adherence to Employment Standards Act (ESA), tax regulations (CRA), and hospital policies. Maintain confidentiality and data integrity of payroll records. Support internal and external audits.

• Employee & Manager Support
Respond to payroll inquiries from employees and managers in a timely and professional manner. Provide guidance on pay calculations, entitlements, and system use (e.g., timekeeping systems such as UKG, WFM).

• Reporting & Reconciliation
Perform payroll reconciliations and identify discrepancies. Prepare reports (e.g., earnings, deductions, accruals). Support year-end activities (T4s, reconciliation of accounts).

• Continuous Improvement
Contribute to process improvement initiatives to enhance payroll accuracy and efficiency.
Participate in system updates, testing, and implementation of new processes etc.

PERMANENT FULL-TIME POSITION

HGH is a bilingual community hospital which has more than 800 employees and 160 physicians, and serves the Prescott-Russell region in Ontario.

With a heritage of over 100 years of quality care delivery, HGH is known for its culture of compassion, spirit of innovation and excellence of care. HGH is now growing and becoming a full-service regional hospital to meet the changing need of the community.

HGH offers to its employees a dynamic clinical environment that promotes a diverse and interdisciplinary professional practice. Our hospital offers access to services among the best in the region, including 40 specialized clinics, in addition to the full range of general care and services. The opportunities for professional challenges and career advancement are diverse and encourage all to excel.

As a pre-condition of employment:

• All new HGH employees will be required to obtain and provide a satisfactory Police Records Check dated within six (6) months from the date of issue.
• As of now, HGH will require all employees, physicians, learners, contractors and volunteers to be fully vaccinated against COVID-19.

At HGH, we are committed to promoting an accessible work environment where all employees and candidates feel respected. We support the principles of adaptation in the workplace. If you need workplace accommodation during any stage of the recruitment process or anytime thereafter, please notify a member of the Human Resources team. We will be pleased to assist you and accommodate your needs.

What we are looking for

• College diploma or university degree in Payroll, Accounting, Human Resources, or related field
• Payroll Compliance Practitioner Certification (or in progress)
• Member of the National Payroll Institute
• Minimum of 3–5 years of payroll experience, preferably in a unionized healthcare environment
• Demonstrated experience interpreting multiple collective agreements
• Strong knowledge of:
o Employment Standards Act and payroll legislation
o Payroll systems (e.g., UKG/WFM or equivalent)
• Proficiency in Microsoft Excel and payroll reporting tools
• Bilingualism (French/English) is a requirement
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Skills & Competencies
• Strong attention to detail and accuracy
• Analytical and problem-solving skills
• Ability to manage competing priorities and meet strict deadlines
• High level of discretion and confidentiality
• Strong interpersonal and communication skills
• Client-service oriented with a collaborative approach

Requirements