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Executive AssistantUS Tech Solutions • Toronto, ON, CA
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Executive Assistant

Executive Assistant

US Tech Solutions • Toronto, ON, CA
4 days ago
Job type
  • Full-time
Job description
Work Model: 5 days onsite Duration: 2 months with Possible extension & conversion Overview We are seeking a highly organized and proactive Executive Assistant III to support a senior leader (Head of Regulatory Risk) at GE. This role involves handling highly confidential information, managing complex calendars, and coordinating interactions with C-suite executives and Board members. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and can manage constantly changing priorities with professionalism and discretion. Key Responsibilities - Manage complex and frequently changing calendars for senior leadership - Coordinate and schedule meetings with C-suite executives, board members, and corporate stakeholders - Liaise with other Executive Assistants and the Corporate Secretary’s Office to align schedules - Prepare, organize, and distribute meeting materials and pre-read documents - Ensure timely delivery of materials ahead of meetings and briefings - Support additional leaders (VP and Assistant VP) with scheduling and coordination needs - Handle sensitive and confidential information with a high level of discretion - Maintain organized records of communications, materials, and meeting documentation Day-to-Day Activities - Managing high-volume inboxes and prioritizing communications - Coordinating meetings across multiple senior stakeholders - Tracking and preparing pre-read materials for executive meetings - Adjusting schedules in real-time based on changing priorities - Collaborating with internal stakeholders to ensure smooth execution of meetings Must-Have Skills - Proven experience in Executive Assistant or Senior Administrative Assistant roles - Strong experience managing complex calendars and scheduling - Excellent communication and articulation skills (written and verbal) - Exceptional organizational and time management abilities - High level of discretion and professionalism - Ability to manage multiple priorities in a fast-paced environment - Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint) Preferred Qualifications - Experience supporting C-suite or senior executives - Background in financial services or large corporate environments - Experience working with board-level stakeholders or governance teams - Previous experience in a Big 5 bank or similar institution is an asset Core Competencies - Proactive and self-starter mindset - Strong attention to detail - Ability to anticipate needs and take initiative - Adaptability to changing priorities and tight deadlines - Strong interpersonal and stakeholder management skills Work Environment - High-visibility role with exposure to senior leadership - Fast-paced, dynamic environment with frequent changes in scheduling - Collaborative work with multiple executive-level stakeholders Interview Process - 1–2 interview rounds - In-person interviews (30 minutes each) About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com. US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring. Recruiter Details Name: Ibne Ahmad Email: ibneahmad@ustechsolutionsinc.com Internal Id: # 26-11022
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Executive Assistant • Toronto, ON, CA

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