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H. Tallman International Corporation
Office CoordinatorH. Tallman International Corporation • Winnipeg, MB, CA
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Office Coordinator

Office Coordinator

H. Tallman International Corporation • Winnipeg, MB, CA
3 days ago
Job type
  • Full-time
Job description
Office Coordinator & Executive Assistant Location: Winnipeg, Manitoba Format: In-Person About Us Every high-performing team relies on someone who keeps the details aligned, the priorities clear, and the office running seamlessly. We are a privately held Family Office managing a diverse investment portfolio, and we’re looking for a highly organized and proactive Office Coordinator to take ownership of our day-to-day office operations while providing thoughtful support to our Leadership Team. Who We’re Looking For You’re someone who finds satisfaction in creating structure, staying organized, and keeping things running smoothly behind the scenes. You’re proactive, detail-oriented, and take pride in being the person others rely on. You think ahead, anticipate needs, and handle both routine and unexpected tasks with confidence and professionalism. This role is ideal for someone who enjoys a blend of operational ownership and executive support and is looking to continue building their career in a structured, professional environment. - 2+ years of experience in an administrative, office coordination, or executive support role - Strong organizational and time management skills with a high attention to detail - A high level of professionalism and confidence interacting with external partners and senior leaders - Sound judgment and the ability to prioritize independently - A proactive mindset — you anticipate needs rather than wait to be asked - Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint) - Ability to handle sensitive information with a high level of discretion and confidentiality What You’ll Be Doing You’ll act as the central point of coordination for the office, ensuring everything runs smoothly while supporting the Leadership Team where needed. - Own the day-to-day flow and organization of the office - Manage office operations including supplies, vendors, couriers, and building coordination - Act as the professional first point of contact for visitors, advisors, and partners - Support scheduling, calendars, and inbox coordination for the Leadership Team - Prepare meeting materials, briefings, and follow-ups - Coordinate business travel and itineraries, ensuring all details are handled in advance - Maintain organized filing systems and documentation - Assist with preparation of reports, presentations, and internal materials - Help keep priorities clear and logistics aligned across the team Why You’ll Love It Here - Competitive compensation aligned with responsibility. - 100% employer-paid health and dental benefits. - Free on-site parking. - A focused, professional, and respectful office culture. - Direct exposure to executive leadership and strategic decision-making. - An opportunity to build your career within a positive and growth-focused environment. This is a role where you’ll be trusted, relied upon, and valued — not just for what you do, but for how you think.
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Office Coordinator • Winnipeg, MB, CA

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