Project Coordinator / Assistant Project Manager (Water, Wastewater & Pumping Stations)

Job Summary The Project Coordinator / Assistant Project Manager supports the planning, execution, and closeout of complex heavy civil infrastructure projects, with a focus on water treatment, wastewater treatment, pumping stations, and related civil, mechanical, electrical, and I&C scopes. Working with the Project Manager and site leadership, this role helps drive cost, schedule, procurement, document control, quality, and stakeholder coordination to ensure work is delivered safely, profitably, and in compliance with contract requirements. The ideal candidate is organized, proactive, and comfortable managing multiple priorities in fast-paced field and office environments. Responsibilities - Support the Project Manager in day-to-day project administration, coordination, and reporting for water/wastewater treatment and pumping station projects. - Coordinate document control processes (RFI, submittals, shop drawings, product data, samples, as-builts, O&M manuals) in alignment with owner/consultant requirements and internal procedures. - Track and follow up on approvals, long-lead procurement, fabrication status, delivery dates, and material readiness for key equipment (e.g., pumps, valves, gates, blowers, electrical gear, MCCs/VFDs, instrumentation, controls/SCADA components). - Assist with schedule updates by collecting progress from site teams and trades, maintaining lookaheads, tracking constraints, and supporting coordination of shutdown windows, tie-ins, and commissioning activities. - Support cost control and forecasting activities including quantity tracking, cost coding, committed cost reviews, and maintaining records for potential change events. - Help prepare and manage change documentation: site instructions, field work directives, pricing requests, subcontractor change orders, and owner change order submissions (including backups and narratives). - Coordinate subcontractor onboarding, contract documentation, insurance/WSIB compliance, and trade documentation requirements (quality, safety, and closeout deliverables). - Compile and distribute meeting agendas/minutes for owner/consultant meetings, internal project meetings, and trade coordination meetings; track actions to closure. - Support quality management by maintaining inspection and test records (ITPs), NCR logs, deficiency lists, turnover packages, and ensuring traceability for critical installations. - Assist with commissioning and turnover planning, including organizing pre-functional checklists, vendor start-up requirements, training sessions, and turnover documentation. - Maintain accurate project filing and version control in project management systems (e.g., SharePoint/Viewpoint/Procore or similar) and ensure timely distribution of latest drawings/specifications. - Promote a safety-first, collaborative culture by supporting toolbox talks, safety documentation collection, and coordination with site supervision to address field needs. - Other duties, as required. Job Requirements - 3+ years of progressive experience as a Project Coordinator, Field Coordinator, or Assistant Project Manager on heavy civil and/or industrial infrastructure projects. - Exposure to water/wastewater treatment facilities and/or pumping station construction (civil + mechanical/process + electrical + instrumentation/controls) is strongly preferred. - Post-secondary education in Civil Engineering Technology, Construction Management, Engineering, or a related discipline; equivalent experience will be considered. - Strong understanding of the construction document cycle (RFIs, submittals, shop drawings, change orders) and comfort working with contract documents, drawings, and specifications. - Demonstrated ability to coordinate long-lead procurement and vendor documentation for process/mechanical and electrical/I&C equipment. - Proficiency with Microsoft Office (Excel, Word, Outlook); experience with project management/document control platforms (e.g., Viewpoint, SharePoint, Procore) is an asset. - Strong written and verbal communication skills; able to build positive relationships with owners, consultants, subcontractors, and internal stakeholders. - Highly organized with strong attention to detail, able to manage competing priorities and deadlines. - Proactive, solutions-oriented mindset with the ability to escalate risks early and follow through to closure. - Comfortable spending time in the field as required (site walks, coordination, progress verification, commissioning support). Top benefits and perks: As a team member at SKYGRiD Construction you’ll enjoy: - Opportunity to contribute to technically complex infrastructure that supports communities (water, wastewater, and critical utility systems). - A collaborative team environment with strong field/ office partnership. - Competitive compensation and benefits package (based on experience). - Career development opportunities within project controls, operations and leadership pathways. Pay Transparency: The estimated salary range for this role is $65,000- $115,000. The posted salary range reflects the expected base pay for this role. Actual compensation will depend on job-related skills, experience, and qualifications. SKYGRiD is committed to pay equity and transparency, and further details will be shared during the hiring process. Working Conditions: - This role is project- based and may require a mix of office and jobsite work to validate progress and support short-interval planning. - Travel within the GTA and Ontario to active project sites is required, as needed. - The Scheduler is expected to work closely with field leadership to ensure schedules reflect real-world constraints, safety requirements, and execution plans. Location: Greater Toronto Area Travelling will be required to job site. SKYGRiD is committed to building a diverse workforce representative of the communities we serve. Only selected candidates will be contacted for an interview. Accommodation will be provided in all parts of the recruitment and assessment (if applicable) process as required under SKYGRiD’s Accessibility policies and procedures. Applicants must make their accommodation needs known upon requests for interviews. Visit our website at www.skygrid.ca to explore other opportunities with SKYGRiD. Notice to Recruiters: SKYGRiD does not accept unsolicited resumes from recruitment agencies. Any resumes submitted without a prior written agreement will be considered the property of SKYGRiD, with no obligation for fees.