Talent.com
Urbanwindows
Office AssistantUrbanwindows • Vaughan, ON, CA
No longer accepting applications
Office Assistant

Office Assistant

Urbanwindows • Vaughan, ON, CA
12 days ago
Job type
  • Full-time
Job description
Role Description Urbanwindows is seeking a dependable, organized, and proactive Office Assistant to support daily office operations and help maintain an efficient, welcoming workplace. This on-site role is ideal for someone who thrives in a fast-paced environment, enjoys administrative work, and can confidently manage multiple responsibilities while supporting staff and clients. Key Responsibilities Administrative & Clerical Support - Manage daily office communications including phone calls, emails, and correspondence - Organize, maintain, and update office records, files, and documentation - Schedule appointments, meetings, and calendar activities - Provide clerical and administrative support to management and staff - Welcome clients and visitors professionally Office Operations & Equipment - Maintain office equipment such as printers and ensure proper functionality - Monitor and order office and kitchen supplies as needed - Support smooth day-to-day office management Meeting Coordination & Hospitality - Prepare tea, coffee, and refreshments for staff and guests - Set up meeting spaces and maintain a professional office atmosphere - Assist with hospitality during meetings and client visits Office Organization & Maintenance - Help maintain cleanliness and organization of office, kitchen, and common spaces - Support overall office presentation and daily operational readiness Simple Canva & Creative Support (Optional Asset) - Use Canva templates for simple office materials such as flyers, social posts, or presentations - Update existing templates when needed (no advanced design skills required) Qualifications - Strong phone etiquette and clear, professional communication skills - Experience in administrative assistance and general clerical duties - Proficiency in using and maintaining common office equipment - Strong organizational skills, attention to detail, and multitasking ability - Proficiency in Microsoft Office (Word, Excel, Outlook) - Basic Canva knowledge is an asset for simple template-based tasks - Previous experience in office administration or customer service is advantageous How to Apply: Send your resume and cover letter to: info@urbanwindows.com
Create a job alert for this search

Office Assistant • Vaughan, ON, CA

Similar jobs

WellFort Medical Office Assistant Role

Canadian Association of Community Health CentresMississauga, Peel Region, CA
Full-time

Explore a rewarding career as a Medical Office Assistant at WellFort, where flexibility and teamwork enhance community health.This full-time role emphasizes communication and administrative support... Show more

 • Promoted

Administrative Assistant with MS Office Skills

Hi-Point Truck SalesMississauga, Peel Region, CA
Permanent

Enhance your career as an Administrative Assistant equipped with MS Office tools.This permanent role focuses on organization, communication, and support for daily office operations.In this position... Show more

 • Promoted

Office Supervisor Needed ASAP

JASP ManufacturingMississauga, Peel Region, CA
Full-time

Join our dynamic office as an Office Supervisor, ready to lead a dedicated team.This full-time position emphasizes organization and technical skills, requiring in-person engagement.We are looking f... Show more

 • Promoted

Medical Office Assistant - C$50,000 A Year

Trillium Cardiovascular AssociatesMississauga, Canada
Full-time

Medical Secretary needed to manage surgeons' schedules, handle patient inquiries, and maintain medical records. Show more

 • Promoted

Office Administrative Assistant

Onyx-Fire Protection Services Inc.Mississauga
Full-time +1

Get AI-powered advice on this job and more exclusive features.Onyx-Fire Protection Services Inc.This range is provided by Onyx-Fire Protection Services Inc.Your actual pay will be based on your ski... Show more

 • Promoted

SHEIN Office Admin Assistant - Procurement

SHEINVaughan, York Region, CA
Full-time

Elevate your career with SHEIN as an Office Administrative Assistant focusing on Procurement.This role supports operational efficiency through effective supply management and data administration in... Show more

 • Promoted

Office Manager

Nelnet Diversified ServicesMississauga, Peel region, Canada
Full-time

Following Finastra’s sale of the Student Lending business to Nelnet, Finastra is providing temporary transition support by managing the recruitment process for this role.While Finastra team members... Show more

 • Promoted

Office Administrator

ConstruckersMississauga, Peel Region, CA
Full-time

Construckers is hiring a highly organized.You will ensure smooth workflow across departments and be the go-to person for internal support, scheduling, documentation, and office organization.This ro... Show more

 • Promoted

Medical Office Assistant

PeelpediatricsBrampton, Peel Region, CA
Full-time

We are currently seeking a full-time Office Administrator for our Brampton clinic.Responsibilities will include the overall operation of the clinic.Through excellent organizational skills and a cus... Show more

 • Promoted

Onsite Front Desk & Admin Assistant - Office Ops Support - C$40,000 - C$60,000 A Year

Toro Group of CompaniesConcord, Canada
Full-time

Provides front desk customer service, manages administrative tasks and assists with office operations. Show more

 • Promoted

Office Administrative Assistant

GFL Environmental Inc.Vaughan, York Region, CA
Full-time

The Office Administrative Assistant ensures the seamless daily flow of inter-office documentation and administrative processes.This role serves as a primary point of contact for internal team membe... Show more

 • Promoted

Office Services Assistant

QuadReal Property GroupMississauga
Full-time

Office Services Assistant page is loaded## Office Services Assistantlocations: Mississaugatime type: Full timeposted on: Posted Yesterdayjob requisition id: R0006715**About QuadReal Property Group*... Show more

 • Promoted

Office Manager / Executive Assistant - Natixis Corporate & Investment Banking

Natixis Corporate & Investment Bankingmississauga, on, ca
Full-time

Are you passionate about organizational efficiency and excel in executive support? Our company is seeking a strategic.Office Manager / Senior Executive Assistant.Country Manager, Canada in Toronto.... Show more

 • Promoted

Office Administrator

Applied Industrial Flooring CanadaMississauga, Peel Region, CA
Part-time

We are seeking a reliable and detail-oriented.This is a remote, part-time position, ideal for someone who is organized, proactive, and comfortable working independently while collaborating with tea... Show more

 • Promoted

Entry-Level Legal Office Assistant & Data Entry

Remote Jobs SolutionsMississauga, Peel Region, CA
Full-time

A remote job company is looking for an Office Assistant / Data Entry at entry level.The role involves assisting managers with tasks, client communication, and document preparation.Ideal candidates ... Show more

 • Promoted

Medical Office Assistant in Diverse Healthcare

WellFort CHSBrampton, Peel Region, CA
Full-time

Serve as a Medical Office Assistant with a focus on client-centered care.Support vital health programs and enhance service delivery in a busy healthcare environment.This full-time position involves... Show more

 • Promoted

Executive Office Assistant

Bayer AGMississauga, Peel Region, CA
Permanent

We are seeking a highly organized and proactive individual to support the Canada Division Head in managing their calendar, events, and travel while prioritizing daily office operations.The role inv... Show more

 • Promoted

Proactive Administrative Assistant for Efficient Office Management

ZSA Legal RecruitmentOakville
Full-time

Join a reputable litigation law firm as an Administrative Assistant.Provide essential administrative support, manage clerical tasks, and coordinate meetings to promote office efficiency.This pivota... Show more

 • Promoted

Corporate Legal Assistant / Executive Assistant / Office Administrator - oakville

Borealis Foodsoakville, on, ca
Full-time

Corporate Legal Assistant / Executive Assistant / Office Administrator.Month Maternity Leave Contract.We are looking for a Corporate Legal Assistant / Executive Assistant / Office Administrator to ... Show more

 • Promoted

Office Administrator

Victim Services of PeelBrampton, Peel region, Canada
Full-time +1

Victim Services of Peel (VSOP) is a charitable organization whose mission is to provide comprehensive, trauma-informed, culturally responsive, 24/7 support to individuals and communities in the Reg... Show more