Date Posted: 05/13/2026
Req ID: 48098
Faculty/Division: Office of the Chief Financial Officer
Department: Procurement Services
Campus: St. George (Downtown Toronto)
Position Number: 00059304
Existing Vacancy: Yes
Description:
About us:
Procurement Services supports the University community by setting procurement standards through policies, procedures and guidelines. We administer central programs including the Purchasing and Travel & Hospitality cards, uSOURCE (the electronic marketplace), and review Purchase Orders for compliance prior to release. Within our team, procurement professionals conduct strategic sourcing initiatives, including enterprise-wide sourcing opportunities to add approved suppliers to the University’s Approved Supplier Network, and leading procurements valued above the open competitive procurement threshold on behalf of the downtown campus. We also provide training, support and guidance when requested. Our department is supported by a culture of teamwork, collaboration, continuous learning and improvement that ensures accountability and transparency, as well as workplace diversity, inclusion and mutual respect.
Your Opportunity:
As a Procurement Support Coordinator on the Programs and Operations team, you will serve as the first point of intake, triaging incoming enquiries and responding to routine requests. You will also manage the routing and tracking of complex or urgent requests, maintain basic records across databases and websites, and help ensure timely follow-up, smooth workflow coordination, and clear communication across the team.
Your Responsibilities Will Include:
• Acting as the first point of contact for general enquiries
• Acting as a point of contact for external clients and vendors
• Listening actively to clients with concerns
• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Resolving issues within the scope of the role and escalating problems as required
• Handling sensitive and/or confidential information
• Writing routine documents and correspondence
• Verifying the accuracy and completeness of documents
• Creating and updating records
• Verifying that University procurement and related policies are followed
Essential Qualifications:
• Advanced College Diploma, three years.
• Minimum five years of related experience.
• Experience providing customer service and administrative support.
• Experience maintaining records, databases, digital platforms and web-based information.
• Experience supporting purchasing activities, including reviewing quotations and verifying compliance with established policies and procedures.
To Be Successful in This Role, You will be:
• Customer-focused
• Detail-oriented
• Problem solver
• Organized
• Communicator
Closing Date: 05/27/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Blythe Campbell
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
Job descriptions are available upon request for internal applicants.
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