Executive Assistant

Immersive Design Studios is seeking an exceptional Executive Assistant to the leadership team to support the Founders and Chief Executive Officer in the day-to-day management of executive priorities, communications, and high-level administrative operations. This is a unique opportunity to join a fast-growing creative technology company at the intersection of innovation, design, media, and immersive experience. We are looking for a polished, highly organized, and resourceful professional who thrives in a dynamic, high-performance environment and brings both discretion and sophistication to their work. About the Role The Executive Assistant will serve as a key strategic and administrative partner, helping to ensure the smooth coordination of executive activities and communications. This role requires sound judgment, exceptional attention to detail, and the ability to anticipate needs in a fast-moving environment with multiple priorities. The ideal candidate is poised, proactive, and solutions-oriented, with the professionalism to represent the office of the leadership with confidence and care. This individual will play an important role in supporting internal operations, external communications, scheduling, travel coordination, and executive preparation for meetings, presentations, and special initiatives. Profile The successful candidate is highly organized, business-savvy, and comfortable operating in a creative, entrepreneurial, and internationally oriented environment. They are an excellent communicator, a natural problem solver, and someone who understands the importance of precision, confidentiality, and presentation. This role is ideal for a candidate who enjoys working at a high level, takes pride in excellence, and is able to bring structure and calm to a fast-evolving executive environment. Key Responsibilities The Executive Assistant will be responsible for supporting a broad range of executive and administrative functions, including: - Managing the founders and CEO’s calendar, appointments, and scheduling priorities - Answering and fielding telephone calls with professionalism and discretion - Handling incoming communications, including emails, inquiries, and follow-ups - Relaying messages and information to the appropriate internal or external parties - Preparing and coordinating meetings, conferences, and executive materials - Assisting with the creation of proposals, presentations, and business documents - Supporting external communications, including coordination of select social media activity - Organizing and maintaining digital and paper filing systems - Coordinating travel arrangements and related logistics - Conducting research, compiling information, and preparing reports as required - Anticipating administrative and operational needs to ensure seamless daily support Required Skills and Qualifications - Excellent written and verbal communication skills in English - Strong command of professional correspondence and presentation standards - Experience with presentation software such as Keynote or PowerPoint - Comfort and fluency working in a Mac OS environment - Postsecondary diploma in Administration or a related field - Strong organizational and time-management skills - Ability to manage multiple priorities with accuracy and composure - High level of discretion, judgment, and professionalism - A polished, proactive, and service-oriented approach Conditions and Benefits We offer a competitive salary based on experience and qualifications, as well as a private health benefits plan, meals, and more. Immersive Design Studios offers a rare opportunity to be part of a young, ambitious, and creatively driven company with exciting international projects and meaningful growth ahead. Our environment is entrepreneurial, design-conscious, and forward-thinking, with a strong culture of innovation and excellence. This position offers significant potential for professional growth and is particularly well suited to a career-driven candidate interested in developing into a broader leadership or management-support role over time. How to Apply If this opportunity reflects your experience and ambitions, please send us your CV (PDF format only) along with a cover letter. - Please note that only selected candidates will be contacted. We thank all applicants for their interest in Immersive Design Studios.