Property Administrator

Your New Company Our client is a globally recognized real estate investment and property management firm with a reputation for excellence, innovation, and best-in-class service. This is an opportunity to step into a highly professional, well-resourced environment where real estate is treated as both an asset class and a people business. With a major presence across office, retail, mixed-use, residential, logistics, and life sciences, this organization offers the kind of platform where an ambitious administrative professional can build a meaningful career in commercial real estate. Your New Role As Property Administrator, you will be the organizational engine behind a busy property management team. This is an exciting opportunity for someone who loves variety, takes pride in being the person who keeps everything moving, and enjoys being close to the action in a fast-paced real estate environment. You will support the Property Manager, Engineering Manager, Property Accountant, tenants, vendors, and internal teams with a wide range of administrative, financial, and operational tasks. From tenant communication and invoice coding to purchase orders, vendor documentation, meeting coordination, SharePoint uploads, and office systems, your work will directly support the smooth operation of a high-performing property team. This is a fantastic entry point into the real estate industry for someone who is sharp, polished, service-minded, and ready to grow. What You’ll Be Doing You will be responsible for: - Responding to tenant inquiries by phone, email, and ticketing system - Providing excellent customer service in a dynamic, fast-paced environment - Coding invoices and supporting budget-related administrative tasks - Creating purchase order requests for facilities-related expenses and projects - Verifying, approving, uploading, and filing vendor certificates of insurance - Maintaining calendars, coordinating meetings, and managing conference room bookings - Supporting the Property Manager, Engineering Manager, and Property Accountant with projects - Updating tenant, vendor, staff, and line-of-business contact lists - Maintaining office systems, phones, filing, supply orders, and general office organization - Assisting with vendor coordination related to janitorial, pest control, lighting, carpentry, maintenance, and other facilities services - Preparing correspondence, memos, reports, charts, tables, and other documents as needed - Uploading invoices, COIs, and other documents to SharePoint - Screening incoming calls and handling routine matters independently What You’ll Need to Succeed The ideal candidate will bring: - 2+ years of administrative support experience in a professional office environment - Strong Microsoft Office skills, especially Excel - Experience with invoice coding, budget support, or purchase orders - Coupa experience would be an asset - Excellent customer service skills - Strong attention to detail and follow-through - A polished, professional communication style - The ability to juggle competing priorities without dropping the ball - A proactive, team-oriented mindset - A genuine interest in building a career in real estate A post-secondary education is preferred, but strong administrative experience, professionalism, and attitude matter most. What You’ll Get in Return You will join a respected real estate organization with strong systems, a collaborative team, and meaningful career development opportunities. The compensation range is $54,500 – $70,800, with a strong benefits program that includes employer-funded health, dental, vision, health spending account, virtual health care, EFAP, wellbeing programs, RRSP matching up to 6% to a maximum of $7,500 annually, paid holidays, vacation, education reimbursement, and additional employee support programs. This is a standout opportunity for someone who wants to move beyond “just admin” and become a valued part of a sophisticated property management team. Interested? Apply today or reach out in confidence to learn more. This is an exciting opportunity for a sharp, organized, service-driven administrator who wants to build a long-term career in commercial real estate.