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Document SpecialistHays • Toronto, ON, CA
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Document Specialist

Document Specialist

Hays • Toronto, ON, CA
2 days ago
Job type
  • Full-time
Job description
Document Specialist PERM- FULL TIME REMOTE 58K-72K We’re recruiting for a client: Document Specialists (EN/FR) Remote | Multiple shifts available We’re supporting a leading professional services client in their search for Bilingual Document Specialists to join a national document services team. This is a great opportunity for detail-oriented professionals who enjoy working with complex documents in a fast-paced, collaborative environment. Available Remote Shifts (ET): Friday–Sunday | 9:00 a.m. – 9:00 p.m. (Bilingual EN/FR required) Sunday–Thursday | 4:00 p.m. – 12:00 a.m. (Bilingual EN/FR required) Monday–Friday | 6:00 p.m. – 2:00 a.m. (Bilingual EN/FR required) Monday–Friday | 4:00 p.m. – 12:00 a.m. (Bilingual EN/FR required) Tuesday–Saturday | 12:00 a.m. – 8:00 a.m. (English or French required; bilingualism an asset) Key responsibilities include: - Create, format, and amend complex legal and business documents using Microsoft applications, including copy typing, transcription, tables, graphics, mail merges, and presentations - Proofread documents for accuracy, formatting, grammar, clarity, and version control, ensuring high-quality, error-free deliverables - Provide firm-wide document production support by managing requests, prioritizing workloads, meeting deadlines, and applying advanced word-processing expertise - Track, log, and respond to document support requests, retaining ownership through resolution and escalating issues as needed - Collaborate with and support team members through quality control, knowledge sharing, mentorship, and continuous process improvement Requirements: - College certificate in office administration, legal specialization, or related field, with 3+ years’ experience in a professional environment (document production experience an asset) - Advanced Microsoft Office skills, especially Excel (pivot tables), PowerPoint editing, and strong technical aptitude; transcription an asset - Fast and accurate typist (80–100 WPM) with excellent proofreading and attention to detail - Fully bilingual in English and French (written and spoken) with strong professional communication skills - Customer-focused, personable, and professional; able to work independently, manage pressure, and adapt to varied shifts including evenings/weekends What’s offered: - Competitive compensation and paid overtime - Comprehensive benefits from day one - Flexible schedules with multiple shift options - A strong culture focused on inclusion, collaboration, and professional growth The offered salary may vary based on the candidate’s job-specific knowledge, skills, and experience. - If you have experience in document production and are bilingual in English and French, we’d love to connect. “AI may be used to screen, assess or select applicants for this position”.
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Document Specialist • Toronto, ON, CA

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