Payroll Ap and AR Specialist

Company Description: TruGrp Inc. is a Mississauga-based company specializing in building envelope restoration, waterproofing, and residential construction. With a commitment to quality and innovation, TruGrp delivers reliable and efficient solutions tailored to meet the unique needs of each project. Our team is dedicated to excellence in craftsmanship and customer service. Role Description: This is a full-time, on-site role for a Payroll AP and AR Specialist based in Mississauga, ON. The role involves managing payroll administration processes, including processing payroll, resolving payroll-related inquiries, and ensuring compliance with payroll regulations. The specialist will also handle accounts payable and accounts receivable to maintain financial accuracy and timely payments, supporting the overall efficiency of financial operations. Additional responsibilities include reception and supporting the accountant. Responsibilities include: · Prepare, process, and administer weekly and bi-weekly payroll for union and non-union employees using QuickBooks Online and Knowify, ensuring accuracy and compliance with legislative and collective agreement requirements. · Maintain payroll records including new hires, terminations, wage adjustments, benefits, union deductions, overtime, vacation pay, and leave tracking. · Review and validate employee timesheets, attendance records, and job allocations while resolving discrepancies with supervisors and project managers. · Support the accountant with payroll remittances including source deductions, union remittances, WSIB reporting, and EHT filings. · Support the accountant with year-end payroll activities including T4 preparation, ROEs, reconciliations, and payroll reporting. · Process vendor invoices, subcontractor invoices, employee expense reports, and supplier payments while maintaining organized accounts payable records. · Prepare customer invoices, apply payments, monitor accounts receivable aging, and follow up on outstanding balances. · Communicate professionally with vendors, customers, unions, employees, and external service providers regarding payment, billing, and payroll inquiries. · Maintain accurate vendor, subcontractor, employee, and customer records and supporting documentation. · Assist with account reconciliations and provide administrative support for month-end financial processes as required. · Support job costing and project-related administrative tracking within company systems. · Perform reception and front office duties including answering phones, greeting visitors, managing incoming mail/couriers, and directing inquiries appropriately. · Assist with general office administration, filing, document management, and maintaining organized financial and payroll records. · Ensure compliance with company policies, accounting procedures, and applicable Ontario and Canadian legislation. · Identify opportunities to improve administrative, payroll, and accounting processes for greater efficiency and accuracy. Qualifications include: · Post-secondary diploma or degree in Accounting, Finance, or a related field. · Minimum 3+ years of payroll experience, preferably within the construction or project-based industry. · 2–5 years of progressive accounting experience supporting AP, AR, and office administration functions. · Strong understanding of Canadian payroll legislation, Employment Standards Act (ESA), and CRA requirements. · Experience working in a unionized construction or trades environment is strongly preferred. · Solid knowledge of accounting principles and financial processes. · High level of accuracy, organization, and attention to detail. · Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment. · Strong analytical, problem-solving, and communication skills. · Demonstrated ability to work both independently and collaboratively within a finance team. Requirements include: · Must speak, write, and understand English fluently · Proficiency with QuickBooks Online and Microsoft Excel. · Experience processing full-cycle payroll with minimal supervision. · Experience managing accounts payable and accounts receivable processes. · Comfortable working in a front office/reception environment and interacting with staff, customers, vendors, and visitors daily. · Ability to handle confidential information with discretion and professionalism. · Professional judgment with the ability to escalate risks or discrepancies appropriately. · Reliable, dependable, and committed to maintaining high-quality work standards. · Must be able to work in-office full time. Assets include: · Experience with Knowify or inputs into similar construction/project management software. · Construction, restoration, or trades industry experience. · Working toward or completion of a professional accounting designation (CPA or PCP) or payroll designation. · Experience supporting audits and year-end financial reporting. · Knowledge of job costing and project-based accounting. · Process improvement or system implementation experience. · Experience working with union remittances and collective agreement administration. · Any experience speaking or working in Spanish is considered an asset. Compensation Package: · Salary range of $60,000-$80,000 based on experience. · Comprehensive benefits package · Ongoing training, professional development, and growth opportunities. · Stable, long-term opportunity within a growing construction company.