Position: Accounts Payable Specialist, Monday.com experience
Type of Contract: Independent Contractor
Working Hours: LA Business Hours: 8:00 AM – 4:00 PM PST (non- negotiable)
Salary Range : $1.200 - $1.800 USD (Depending on experience)
About the company
Our client is a Los Angeles-based real estate investment and asset management company managing a growing portfolio across residential real estate, commercial properties, and operating businesses. The company operates in a fast-paced environment with high standards, emphasizing ownership, accountability, and continuous improvement.
About the role
We are seeking an experienced Accounts Payable Specialist to take ownership of the AP function across a complex, multi-entity business structure. This role is ideal for someone who thrives in high-volume invoice processing environments, has exceptional attention to detail, and can work independently with minimal supervision.
The ideal candidate has proven experience managing accounts payable across multiple legal entities simultaneously, ensuring accurate invoice processing, timely payments, and organized documentation.
Responsibilities:
Accounts Payable & Invoice Processing
- Review, verify, and process vendor invoices across multiple entities
- Match invoices with purchase orders and approved work orders
- Obtain approvals before issuing payments
- Process payments accurately and on schedule
- Resolve invoice discrepancies and vendor issues
- Maintain organized payment documentation and records
AP Management & Reconciliation
- Manage AP inboxes and track invoices
- Maintain AP aging reports and proactively identify overdue items
- Support monthly bank reconciliations and flag discrepancies
- Ensure accurate records across multiple bank accounts
Utilities & Recurring Payments
- Process recurring bills and utility payments
- Track tenant utility allocations where applicable
- Prevent service interruptions caused by missed payments
Reporting & Administrative Support
- Prepare AP reports and provide weekly updates
- Support month-end close processes
- Assist with audits, tax preparation, and documentation requests
- Prepare ledger extracts, payment summaries, and remittance documentation
- Respond to vendor inquiries and support finance operations
Requirements:
Experience
- 3+ years of dedicated Accounts Payable or Property Accounting experience
- Demonstrated experience working across multiple legal entities simultaneously
- Ability to manage high-volume invoice processing independently
- Experience in real estate, property management, or similar industries is a strong plus
Technical Skills
- Experience with accounting software such as QuickBooks Online, Xero, or similar
- Advanced proficiency with Google Sheets or Excel
- Experience using Monday.com or project management tools
- Strong familiarity with Google Workspace
- Comfortable learning new systems quickly and using AI-assisted tools
Ideal Candidate Profile
You may be a strong fit if you:
- Have exceptional attention to detail and accuracy
- Are highly organized and proactive
- Take ownership and work independently
- Communicate clearly and flag issues early
- Thrive in remote environments and manage responsibilities without close supervision
- Are comfortable handling sensitive financial information with discretion