Proposal Manager

Our Proposal Management team is growing! We are seeking an experienced Proposal Manager to lead and evolve our proposal development function across public and private sector opportunities. Reporting to the Vice President & Head of Concept Public Sector, this role is responsible for overseeing the full lifecycle of proposal development—including Federal, provincial, Crown Corporation, and corporate RFPs—across Western Canada and Ontario. As a people leader and senior proposal expert, the Proposal Manager will manage a team of Proposal Writers and a Proposal Coordinator, while also serving as a senior contributor on complex, strategic bids. This role is ideal for a proposal professional who thrives in fast-paced, deadline-driven environments and brings a strong understanding of government procurement processes, proposal strategy, and team leadership. What You’ll Do Proposal Management - Monitor public and private procurement platforms (e.g., CanadaBuys, MERX, SEAO) to ensure a strong and consistent pipeline of RFP activity. - Oversee the intake and triage of RFPs, working with the team to determine response strategies, resourcing requirements, and go/no‑go recommendations. - Provide oversight to the Proposal Coordinator in developing proposal schedules, assigning tasks, and ensuring key milestones are met. - Support and facilitate collaboration with recruitment, sales, and delivery teams to gather required proposal inputs (e.g., evaluation grids, resumes, corporate documentation). - Act as the senior writer and contributor on high‑priority and complex bids, particularly Federal Government and key corporate RFPs. - Serve as the escalation point for issues related to proposal quality, timelines, or team capacity. - Review all proposal submissions to ensure compliance, completeness, clarity, and consistency, providing final sign‑off prior to submission. Performance Improvement & Business Development - Report regularly to the Vice President and senior leaders on proposal pipeline activity, win/loss results, team performance, and proposal quality metrics. - Ensure proposal outcomes are tracked, analyzed, and used to inform future strategies. - Lead proposal debriefs to capture lessons learned and identify opportunities for improvement. - Oversee the maintenance and ongoing monitoring of the proposal content library and standardized templates. - Develop training tools and documentation to support proposal team members and internal stakeholders. - Champion continuous improvement initiatives related to proposal structure, processes, and content strategy. Leadership & Team Development - Lead and manage the day‑to‑day activities of Proposal Writers and the Proposal Coordinator, Public Sector. - Assign, prioritize, and oversee proposal workloads based on complexity, timelines, and resource availability. - Ensure clear communication of expectations, deadlines, and priorities across all departments involved in proposal responses. - Develop and implement team KPIs and performance monitoring tools to support accountability and continuous improvement. What You Bring: - Strategic mindset with the ability to translate complex RFP requirements into clear, winning proposal strategies. - Deep expertise in public‑sector procurement and proposal development, particularly Federal Government RFPs. - Strong leadership presence with demonstrated ability to lead, mentor, and develop proposal professionals. - Excellent written and verbal communication skills, with the ability to influence and collaborate with senior leaders and cross‑functional stakeholders. - High attention to detail and sound judgment in ensuring proposal quality, compliance, and risk management. - Proven ability to manage competing priorities in fast‑paced, deadline‑driven environments. - Strong project management and organizational skills to drive proposals from intake through submission. - Collaborative, solutions‑oriented approach with strong problem‑solving capabilities. - Continuous improvement mindset, with an interest in improving proposal processes, tools, and ways of working. Minimum Requirements - 5+ years of experience in proposal writing, proposal development, or bid management. - Minimum 2 years of leadership experience, including people leadership or functional leadership of proposal activities (e.g., proposal oversight, task allocation, mentoring, quality review). - Demonstrated experience supporting and/or leading Federal Government RFP responses, including standing offers and supply arrangements (e.g., TBIPS, SBIPS, TSPS, ProServices or equivalent). - Strong working knowledge of RFP compliance, including interpretation of mandatory and point‑rated evaluation criteria. - Proven ability to manage multiple concurrent proposals in a high‑volume, deadline‑driven environment. - Post‑secondary education in Business Administration, Communications, Technical Writing, or a related field, or an equivalent combination of education and experience. - Demonstrated ability to write, review, edit, and finalize proposal content to ensure accuracy, clarity, and compliance. - Experience coordinating proposal inputs from cross‑functional stakeholders (e.g., sales, recruiting, delivery teams, subject matter experts). - Strong organizational, time‑management, and prioritization skills with high attention to detail. - Proficiency with Microsoft 365 tools (Word, Excel, PowerPoint, Teams, SharePoint). Nice to Haves - Background in staffing, IT consulting, or professional services environments. - Experience developing or maintaining proposal templates, content libraries, or standardized processes. - PMP designation or formal project management training. - Familiarity with proposal planning or design tools (e.g., MS Project, Visio, SmartDraw). - Bilingualism (English/French) Why Work at Procom: - Belonging & Impact: An inclusive, collaborative culture where your ideas are valued, and make a real impact. - Balanced Work Model: A modern hybrid work model that supports productivity and personal flexibility. - Work From Where You Thrive: Whether visiting family or exploring a new place, our remote-work program lets you temporarily work from another approved location for up to two weeks each year keeping you connected wherever life takes you. - Competitive Compensation: Compensation designed to remain competitive within our industry. - Time to Recharge: Generous vacation and sick-day policies. (moved up) - Health & Well-Being: Comprehensive health benefits, mental health resources, and preferred pricing on various perks through third party providers. - Set up for Success: Access to the tools and tech you need to succeed plus an IT equipment stipend. - Community & Purpose: Opportunities to get involved in innovation challenges, charity initiatives, team & corporate events and company celebrations. At Procom we are committed to fostering an inclusive and accessible culture where everyone feels valued, respected, and supported. If you require an accommodation for the recruitment/interview process, please let us know and we will work with you to meet your needs. Procom uses both human and technology-assisted tools to support candidate screening and assessment. Final hiring decisions are made by people. This is an active position. The salary range for this position is $126,400 to $158,000. If you are selected for interview, a member of our Talent Acquisition team will reach out to you with the next steps in the process. To learn more about all that we do, please visit us at - https://www.procomservices.com/en-us/