IT Advisor

Position: IT Advisor

Location: London, ON(on-site)

Position Type: Full-time, 3-year renewable contract.

Status: This posting is for an existing vacancy on-site at Ivey Business School.

Hiring Range: $ 57,594 - $ 72,018

Application Deadline: Monday, May 25, 2026, at 11:59PM.

About Ivey Business School:

Ivey Business School acknowledges and respects the traditional lands of the Anishinaabek, Haudenosaunee, Lūnaapéewak, and Attawandaron peoples, where Western University and Ivey Business School are located. This land continues to be home to diverse Indigenous peoples, whom we recognize as contemporary stewards of the land and vital contributors of the community.

Ivey Business School (www.ivey.ca) at Western University (www.uwo.ca) is Canada’s leading provider of real-world, case-based business education. Drawing on extensive research and business experience, Ivey’s faculty provides the best classroom experience, equipping students with the knowledge, skills, and capabilities they need to confidently take on today’s leadership challenges and opportunities through Case-Method Learning. Ivey offers undergraduate and graduate degree programs, as well as Executive Education at campuses in London, Toronto, and Hong Kong.

The IT department at Ivey Business School plays a pivotal role in shaping the institution's technological landscape, constantly engaging in exciting and innovative activities. Ivey’s IT professionals are at the forefront of ensuring that students, faculty, and staff have access to the best technologies and services. They create and maintain advanced educational platforms, enabling remote and hybrid learning, while also enhancing in-person classroom experiences through interactive tools and digital resources.

Position Overview:

The IT Advisor plays a central role in organizing, tracking, and managing the physical and logical technology assets under IT control. The IT Advisor is independently responsible for coordinating technology (software, hardware, and accessories) acquisition and distribution for IT and other departments. The IT Advisor also plays a key role in the testing of software solutions used by Ivey students and staff.

Qualifications:

• Purchasing
• Purchase hardware and software assets for Ivey in an accurate, timely, and cost-effective manner in conjunction with the Director, IT Service and Support.
• Ensure asset requests are aligned with device standards as supported by IT helpdesk.
• Centrally manage the acquisition and maintenance of software licenses and applications for the Business School and provide guidance for departments within Ivey to ensure cost-effective acquisition of all IT related resources.
• Support and maintain Ivey/Western expense spending standards, particularly by purchasing all travel, conference, and training requests. Ensure all IT Department members follow the expense submission guidelines and procedures.
• Testing/Quality Assurance
• Work with the product development team to create and update internal testing and quality assurance best practices.
• Generate and maintain documentation around test strategy and other artifacts.
• Work within the IT team to define, estimate and contribute to testing effort and overall quality assurance best practices.
• Work closely with the business units to ensure that testing processes, procedures and test cases remain relevant; document changes and updates as needed.
• Maintain security, privacy, and confidentiality at all times.
• Budget
• Monthly tracking of IT expenditures against budgets, flagging any exceptions to the Executive Director, Information Technology upon reconciliation.
• Assist the Executive Director, IT in the development of an annual IT budget for Ivey Business School and Ivey Foundation (as related to contract management and TRAC approval of commitments).

4. Inventory

• Maintain accurate inventory of hardware and software assets under IT management, including decommissioning old equipment in compliance with Ivey controls and policies.

5. Vendor Management

• Build good working relationships with vendors.
• Negotiate with vendors to gain the best price and service levels possible for Ivey.

Education & Experience

• Three-year college diploma from a recognized community college, preferably in Business Administration
• Five years of related experience in asset and vendor management and quality assurance/testing.
• Experience with both capital and operating budget practices and can develop annual budgets up to $3.5MM.

Skills & Abilities

• Demonstrated ability to work in a fast-paced technology-oriented department.
• High attention to detail, self-organization, and self-management.
• Ability to maintain confidentiality and security of sensitive data routinely exposed to in day-to-day tasks.
• Professional presence and proven ability to coordinate with other institutions or partners when setting up meetings, site visits etc.
• Strong analytical skills, ability to note trends in spending in order to support budget creation process.
• Demonstrated ability to follow and optimize standards and procedures.
• Ability to make decisions independently based on experience and the information at hand.
• Ability to build and maintain relationships with IT team members, Ivey stakeholders, and external vendors.
• Ability to recognize opportunities within the scope of responsibility and takes action without requiring additional permission or direction to do so.
• Ability to convey ideas clearly and concisely either in person or in written communication.
• Experience and ability to negotiate for best price or service level with external vendors.
• Lifelong learner, improving future decisions based on past experience, manager feedback, and peer feedback.
• High competence with software tools such as Microsoft Office, particularly Excel
• High competence with Mustang Market, PeopleSoft and a variety of Ivey systems (Salesforce, eZone, Canvas)
• Ability to understand the varying and unique needs of each customer group (Staff, Faculty, Dean’s Office, Students)

What We Offer:

• A collaborative and engaging work culture
• Opportunity to join a community of people-focused professionals
• Market competitive compensation with annual increases available
• Generous benefits package with employer-paid premiums, including a comprehensive Health and Dental Plan, Health Care Spending Account, short- and long-term disability programs, no waiting period required.
• Enhanced mental health benefits coverage and resources.
• Life and AD&D insurance for you and your family.
• Out-of-country travel insurance.
• Employee and Family Assistance Program.
• Pregnancy and Parental top-up leave program.
• A generous group retirement savings plan with 7.5% employer contributions.
• Vacation starting at 15 days per year plus 2 paid Ivey Personal Days.
• Paid time off during the School’s December holiday closure.
• Numerous campus-wide arts, culture, and sport events.
• Supports for professional development and career progression opportunities.

Equity, Diversity, and Inclusion at Ivey

Ivey Business School is committed to Equity, Diversity, and Inclusion. Please explore Ivey’s EDI homepage for more information on Ivey's commitment to EDI, to read about Ivey’s progress in the EDI Update, and to meet Ivey’s EDI Advisory Council members.

Ivey Business School invites applications from all qualified individuals. Ivey is committed to employment equity and diversity in the workplace, and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodation
Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any accommodations in order to participate fully in our recruitment experience. Please contact us atcareers@ivey.ca to notify us of any needs related to completing the job application, and/or throughout the recruitment process.

Artificial Intelligence

AI-supported tools may be used in parts of the selection process to help evaluate applications; however, our HR system itself does not include any AI functionality. All hiring decisions are made by people.

Application:

If you're excited about joining Canada's leading business school and meet the qualifications, please submit your resume and cover letter via the Ivey Careers page by the application deadline.

*Please note only selected candidates will be contacted.