Executive Assistant to Chief Executive Officer

BoomerangFX – The World’s Leading All-In-One Practice Management Platform BoomerangFX is scaling rapidly as the world’s leading all-in-one solution for practice management, and we’re looking for a highly driven Executive Assistant & Project Coordinator to directly support the CEO and help power the next phase of growth. This is a mission-critical role at the center of the organization. You will operate as a trusted partner to the CEO. Managing priorities, driving execution, and ensuring nothing slips through the cracks. You will also play a key role in supporting project coordination and helping build a high-performance, execution-focused culture. This is not a passive support role. We’re looking for someone who is proactive, sharp, highly reliable, and always one step ahead. Location: Onsite – 5 days per week (Mississauga) Salary: 75,000 - 85,000 + 10% Bonus. Equity: Eligible to participate in BoomerangFX Stock Option Plan after 6 months Benefits: - Comprehensive health, dental, and vision coverage - Free Parking - Paid vacation - Paid fitness membership What You’ll Own Executive Support to the CEO - Serve as the right hand to the CEO, ensuring daily priorities are managed with precision and urgency. - Own and manage a high-volume, complex calendar, optimizing for impact, efficiency, and strategic focus. - Manage and triage CEO email communications, drafting responses, prioritizing actions, and ensuring nothing is missed. - Coordinate travel logistics (flights, accommodations, itineraries) with speed and attention to detail. - Prepare meeting materials, agendas, and executive briefings to ensure the CEO is always prepared. - Attend meetings when required, capture key decisions, and drive follow-ups to completion. - Act as a gatekeeper and operator, protecting the CEO’s time while enabling the business to move quickly. Operational Excellence & Corporate Support - Ensure the CEO office runs like a high-performance operating system — organized, efficient, and proactive. - Handle sensitive and confidential matters with the highest level of discretion. - Support tasks aligned with a corporate secretary function, including documentation, coordination, and follow-through. - Identify inefficiencies, remove friction, and continuously improve how the executive office operates. Project Coordination & People Operations - Help maintain employee records, documentation, and operational workflows. - Coordinate cross-functional communication to ensure alignment across teams. - Support initiatives that reinforce a high-performance, accountable culture. - Assist in organizing company-wide meetings, events, and engagement initiatives. What We’re Looking For - 6–8 years of experience in an Executive Assistant, CEO Office, or senior administrative role. - Proven experience supporting C-level executives in fast-paced, high-growth environments. - Strong track record managing complex calendars, inboxes, and travel logistics. - Exceptional organizational and multitasking abilities with a strong attention to detail. - Excellent written and verbal communication skills. - Ability to handle highly confidential information with professionalism and discretion. - Experience supporting people operations is a strong asset. - Comfortable operating in an environment where speed, accountability, and execution are critical. Who You Are - Proactive & Anticipatory – You don’t wait to be told what to do; you see what’s needed and act. - Extremely Reliable – You are someone the CEO can fully depend on. - Detail-Obsessed – You catch what others miss. - High Ownership – You take responsibility and follow through. - Calm Under Pressure – You perform in fast-moving, high-stakes situations. - Business-Minded – You understand priorities and think beyond tasks. What Success Looks Like - The CEO operates at maximum efficiency and focus. - Calendars, communications, and travel are seamless and optimized. - Priorities are executed quickly with zero drop-off. - The executive office becomes a central driver of execution and alignment. - Employees experience a well-coordinated, high-functioning organization. Why BoomerangFX - Be part of a company building the world’s best all-in-one platform for practice management. - Work directly with the CEO and gain exposure to high-level strategy and decision-making. - Play a key role in scaling a high-growth, high-performance organization. - Join a team that values speed, ownership, and excellence.