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Mobility Law
Receptionist & Administrative AssistantMobility Law • Toronto, ON, CA
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Receptionist & Administrative Assistant

Receptionist & Administrative Assistant

Mobility Law • Toronto, ON, CA
11 days ago
Job type
  • Full-time
Job description
Our Toronto law firm is looking for a full-time Receptionist / Administrative Assistant to join our team. This is a great opportunity for someone who is organized, professional, and comfortable working in a busy office environment. The ideal candidate will have a strong command of English, good computer skills, a positive attitude, and the ability to multi-task while supporting lawyers, law clerks, and clients. Key responsibilities include: - Answering and transferring phone calls - Greeting clients and assisting with general reception duties - Opening and closing client files - Arranging consultations by Zoom and conference call - Managing incoming IRCC emails and saving correspondence to client files - Updating work permit tracking spreadsheets - Retrieving and distributing incoming mail - Preparing and sending courier packages through FedEx, Canada Post, and other courier services - Posting courier expenses and government receipts in Soluno - Printing, scanning, and editing documents, including using Adobe Acrobat - Ordering office supplies - Assisting lawyers and law clerks with administrative tasks - Helping with general office organization and day-to-day office support The ideal candidate will be: - Professional, friendly, and client-service oriented - Organized and detail-focused - A strong communicator with excellent English-language skills - Comfortable using Microsoft Office, Adobe Acrobat, email, and basic office technology - Able to manage multiple tasks and deadlines - A reliable team player with a positive, can-do attitude Previous experience in a law firm or professional office is an asset, but not required. Interested candidates are invited to apply with a resume and brief cover letter. Location: Toronto, Ontario Position: Full-time, in-office
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Receptionist & Administrative Assistant • Toronto, ON, CA

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