Senior Bookkeeper / Office Administrator - Canmore

Senior Bookkeeper & Office Administrator (In Office)

Wild Life Distillery

Location: Canmore, AB

Permanent, Full-time

40hrs/week

Annual Salary $75,000 - $85,000 (Based on experience)

Wild Life Distillery is located in Canmore, Alberta and our team is growing!

If you are ready to join us in connecting the world to craft spirits through authenticity, creativity and good stories, then keep reading. We are on the search for our next team member who will support our financial operations, people, customers and WLD brand through bookkeeping, administration, organization and communication.

What we believe…

Wild Life Distillery is based in Canmore, Alberta, where prairie grain meets Rocky Mountain water.

We exist to relentlessly craft spirits that deepen mountain life and bring people together in these wild places. We are a craft distillery built on high standards: for our products, our relationships, and our work. We care about holding ourselves accountable, putting the team ahead of the person, and committed to constantly improving. We believe lifestyle matters, and that meaningful work should support a meaningful life, not replace it.

Who you will work with …

Direct report: Co-founder - Keith Robinson

Maintain strong working relationships with marketing, sales, production, tasting room staff, third-party accountant, fractional CFO, Wild Life Distillery customers, and the broader community.

What you are responsible for…

• Manage day-to-day bookkeeping functions using QuickBooks Online and related systems.
• Oversee accounts payable and accounts receivable processes.
• Prepare and issue invoices, and manage payment processing.
• Complete AGLC reporting and excise tax remittances.
• Prepare and submit GST filings and ensure ongoing CRA compliance.
• Perform month-end reconciliations and prepare all required closing journal entries.
• Maintain inventory tracking and perform reconciliations between operational and accounting systems for tasting room and distillery operations.
• Manage capital asset records and depreciation schedules.
• Administer payroll processing and related reporting requirements.
• Provide administrative and financial support to the fractional CFO.
• Prepare year-end working papers and support external accountants with all audit, tax, and reporting engagements.
• Manage cash flow forecasting and financial planning activities.
• Maintain accurate and organized financial and administrative records.
• Manage vendor communications and accounts.
• Oversee day-to-day office administration, including email and phone correspondence, scheduling, and internal communications.
• Monitor and order office supplies as required.
• Coordinate delivery logistics and shipping operations.
• Manage online store order fulfillment and shipments.
• Assist with inventory management and ordering of tasting room merchandise.
• Support the tasting room manager with planning logistics of, private tastings, bookings, and tours.
• Communicate with customers and provide exceptional customer service by responding to inquiries in a timely and professional manner.

Experience you will bring…

• Minimum 5+ years bookkeeping experience preferred.
• Strong proficiency in QuickBooks Online, excel, google suite.
• Experience with inventory reconciliation and operational accounting is considered an asset.
• Post-secondary education in bookkeeping or accounting is preferred; CPB designation or equivalent bookkeeping certification is considered an asset.
• Strong communication and interpersonal skills.
• High organizational skills with the ability to prioritize and multitask effectively.
• An ability to thrive in a dynamic and fast-paced environment.
• Collaborative mindset with the ability to work effectively within a team.
• Genuine enthusiasm for the WLD brand and its commitment to quality and authenticity.
• Knowledge of liquor regulations in Alberta, hospitality industry experience, and familiarity with manufacturing or inventory-based businesses is an asset.

Why you will want to join the Wild Life team…

• Competitive paid vacation package.
• Access to a comprehensive company benefits plan, including health and dental coverage.
• Supportive and collaborative team environment focused on employee success and development.
• Employee product and merchandise perks.
• Opportunities for professional growth within a dynamic and entrepreneurial company.
• Company-sponsored team events and staff gatherings that promote a strong workplace culture.

Joining Wild Life Distillery as the Senior Bookkeeper / Office Administrator offers an exciting opportunity to contribute to the growth of a unique brand dedicated to quality and mountain lifestyle. If you are passionate about bookkeeping, organization, working with others, Wild Life and spirits, we encourage you to apply.

Wild Life Distillery is an Equal Opportunity Employer and we welcome your application.

At Wild Life Distillery, we are committed to creating and maintaining a workplace that values equity, diversity, and inclusion. We believe that every individual has unique talents and perspectives, and we strive to create an environment where everyone feels welcome, respected, and valued. Our commitment to equity means that we recognize and acknowledge the systemic barriers that exist for certain groups within our society. We actively work to reduce these barriers and promote equal access to opportunities for all individuals, regardless of their race, ethnicity, gender identity, sexual orientation, religion, age, or ability.

We encourage open communication and feedback from our team members to ensure that we are always making progress in our efforts to create a more equitable and inclusive workplace. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.

How to Apply:

To apply, please submit a resume and cover letter to: Keith@wildlifedistillery.ca

The search will remain open until a hiring decision is made. Only successful applicants will be contacted. We look forward to hearing from you!