Member Services, Events & Office Coordinator

Member Services, Events & Office Coordinator This role is well suited to someone early in their career who is looking to build experience across events, operations, and member service in a small, collaborative environment. If you enjoy being busy, staying organized, and being part of a team that pitches in where needed, you’ll feel at home here. You’re someone who takes pride in getting the details right, and can shift between tasks without losing momentum. You’re comfortable interacting with people, but you’re just as happy working through a checklist and keeping things on track behind the scenes. You’re also naturally curious and willing to learn. We provide onboarding and support, but this is an environment where you’ll be expected to figure things out, ask questions, and build your knowledge as you go. You’ll need access to a vehicle, as the role includes supporting events and visiting local businesses from time to time. Mileage is provided. About the Role This is a hands-on position that supports the day-to-day operations of the Chamber while helping deliver a series of established events throughout the year. Our events follow a consistent format, with guidance and support provided. You’ll play an important role in keeping things running smoothly, supporting our members, and ensuring a positive experience at every touchpoint. As a small team, we are all hands on. This role touches many areas of the organization and is ideal for someone who enjoys variety and being part of a team that works closely together. - Full-time, in office, 6-month contract to start, with the option to extend - $22–$25 per hour, based on experience - Mileage provided for work-related travel - Requires consistent availability during Mon- Fri business hours, along with scheduled early mornings, evenings, and event days What You’ll Be Responsible ForOffice & Administration - Manage general inboxes and reception duties - Support day-to-day office coordination and administrative tasks - Maintain accurate records in the Chamber CRM system - Support accounts receivable maintenance, including tracking invoices and follow-up Events - Support the planning and preparation of Chamber events - Take the lead onsite to ensure events run smoothly, including set-up, coordination, and troubleshooting - Communicate with venues, vendors, and participants - Manage registration, attendee lists, and event materials - Oversee event flow and handle day-of adjustments as needed Our events range from early morning networking sessions to evening functions and larger signature events, and require onsite coordination in a live environment. Member Services - Respond to member inquiries by email and phone - Support member engagement through day-to-day interactions - Assist with onboarding new members and helping them access their benefits - Maintain a welcoming and professional front-line presence What We’re Looking For - Previous hands-on event experience (professional, volunteer, or post-secondary setting; not personal or social events) - Highly organized with strong attention to detail - Comfortable working within established processes while looking for efficiencies and improvements - Able to manage multiple tasks and shift priorities as needed - Strong communication skills, both written and verbal - Curious, proactive, and willing to learn independently - Comfortable taking ownership and leading in a live event environment - Positive, team-oriented approach with a willingness to jump in where needed - Comfortable working in a small, hands-on environment - Proficient with general office tools, including Excel - Valid driver’s license and regular access to a vehicle - Legally eligible to work in Canada How to Apply Please submit a combined cover letter and resume as one document (PDF preferred), clearly labelled with your name (e.g. FirstName_LastName.pdf). Send your application to ceo@haltonhillschamber.on.ca with the subject line: Member Services, Events & Office Coordinator– Your Name We kindly ask that there be no phone calls or drop-ins regarding this position. Only those selected for an interview will be contacted. - Applications will be reviewed as they are received. The posting will remain open until the position is filled. We encourage early applications, as the posting may close sooner if a suitable candidate is identified.