Part Time Payroll & Benefits Coordinator

Part Time Payroll & Benefits Coordinator Department: Human Resources Reports To: Director of Human Resources Location: Dundas, ON Position Summary The Payroll & Benefits Coordinator is responsible for the accurate and timely processing of payroll, administration of employee benefits, and management of WSIB reporting and payments for Choices Association.

This role supports a unionized workforce within the developmental services (DS) sector and ensures compliance with the Employment Standards Act (ESA), CRA requirements, WSIB regulations, and the Collective Agreement.

Working closely with Finance, HR, and Program Managers, this role plays a critical part in supporting frontline staff by ensuring payroll accuracy, benefits access, and timely response to workplace injury processes.

Key Responsibilities Payroll Administration Process bi-weekly payroll for all employees (full-time, part-time, and casual) using IBEX Maintain accurate employee records, including new hires, terminations, status changes, and wage adjustments.

Ensure compliance with ESA, CRA regulations, and the Collective Agreement (including premiums, scheduling changes, and overtime rules) Track and reconcile hours worked, lieu time, vacation, and sick time in alignment with organizational practices.

Investigate and resolve payroll discrepancies in a timely manner.

Prepare and process year-end requirements, including T4s and related reporting Benefits Administration Administer employee benefits programs, including enrollments, changes, and terminations Act as the primary liaison with benefits providers to resolve issues and ensure accurate billing Support employees with benefits inquiries, including claims and coverage questions Reconcile monthly benefits invoices and coordinate timely payments Support annual benefits renewals and staff communications WSIB & Return-to-Work Coordination Manage WSIB claims, including reporting workplace injuries within required timelines Coordinate return-to-work plans in collaboration with HR, Program Managers, and employees Process WSIB payments and maintain accurate documentation Monitor claims and ensure compliance with WSIB requirements and reporting deadlines Support audits and provide documentation as required Compliance & Reporting Ensure all payroll, benefits, and WSIB processes comply with legislation, internal policies, and Collective Agreement requirements Prepare regular reports related to payroll, benefits, and WSIB activity for leadership Maintain strict confidentiality of employee and organizational information Employee & Operational Support Respond to employee inquiries related to payroll, benefits, and WSIB in a timely and professional manner Collaborate with Program Managers to ensure accurate scheduling, time tracking, and payroll inputs Support internal and external audits by providing required documentation Identify and recommend process improvements to enhance efficiency and accuracy Qualifications & Experience Post-secondary education in Payroll, Accounting, Human Resources, or a related field PCP (Payroll Compliance Practitioner) designation or working toward certification is an asset Minimum 3–5 years of experience in payroll and benefits administration Direct experience managing WSIB claims and return-to-work processes Strong understanding of ESA, CRA requirements, and payroll legislation Experience working in a unionized environment (preferred) Skills & Competencies High level of accuracy and attention to detail Strong organizational and time management skills with the ability to meet strict deadlines Ability to handle confidential and sensitive information with discretion Excellent communication and interpersonal skills Proficiency in payroll and HRIS systems (IBEX experience considered an asset) Strong problem-solving skills and ability to work collaboratively across departments Compensation & Benefits Wage: $32.70per hour Paid vacation and personal days Opportunities for professional development Working Conditions Hybrid work environment with regular on-site presence required Multi-site support across residential and community participation programs Occasional requirement to meet payroll deadlines outside standard working hours Why Join Choices Be part of a mission-driven organization supporting individuals with intellectual disabilities Contribute to a collaborative, person-centred environment Play a key role in supporting frontline staff and organizational operations Powered by JazzHR