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Les Services de Placements Télé-Ressources Ltée
Reception Administrative AssistantLes Services de Placements Télé-Ressources Ltée • Montreal, QC, CA
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Reception Administrative Assistant

Reception Administrative Assistant

Les Services de Placements Télé-Ressources Ltée • Montreal, QC, CA
16 days ago
Job type
  • Full-time
Job description
Nous sommes à la recherche d’un(e) adjoint(e) administratif(ve) / réceptionniste proactif(ve) et organisé(e) pour soutenir les activités quotidiennes de plusieurs départements tout en assurant les responsabilités à la réception. Ce poste, en présentiel, est essentiel au maintien d’un environnement de travail structuré, efficace et accueillant, et contribue à promouvoir une culture d’entreprise positive et engageante. Vos responsabilités - Accueillir les visiteurs, clients et fournisseurs en personne et au téléphone avec professionnalisme et courtoisie - Gérer le courrier entrant et sortant, y compris l’envoi de factures et de chèques - Organiser les envois et coordonner les services de messagerie - Participer à l’entretien de l’équipement de bureau et assurer le lien avec les fournisseurs au besoin - Rédiger, réviser et mettre en forme divers documents (lettres, rapports, communications internes) - Assurer le suivi des fournitures de bureau et effectuer les commandes nécessaires - Gérer les demandes de cadeaux destinés aux clients et coordonner les envois des lettres des Fêtes - Offrir un soutien administratif aux équipes des ressources humaines, de la comptabilité et du service à la clientèle - Planifier les réunions, réserver les salles et coordonner les calendriers - Contribuer à maintenir un environnement de travail accueillant, inclusif et positif - Participer à l’organisation d’activités et d’événements favorisant l’engagement des employés Profil recherché - Bilinguisme (français et anglais) avec d’excellentes compétences en communication écrite et orale - 2 à 3 ans d’expérience dans un rôle administratif ou à la réception - Maîtrise des outils et technologies de bureau, incluant Microsoft 365 - Excellentes aptitudes organisationnelles et capacité à gérer plusieurs priorités - Attitude professionnelle, positive et orientée vers le service à la clientèle - Créativité et intérêt pour contribuer à une expérience employé positive et à une culture d’entreprise dynamique **ENGLISH VERSION** We’re looking for a proactive and detail-oriented Office Administrator / Receptionist to support day-to-day operations across multiple departments while managing front desk responsibilities. This on-site position is central to creating an organized, efficient, and welcoming workplace, and contributes to a positive and engaging company culture. What You’ll Do - Welcome visitors, clients, and vendors in person and over the phone with a friendly and professional approach - Handle incoming and outgoing mail, including processing invoices and cheques - Arrange courier services and manage outgoing shipments - Support the upkeep of office equipment and coordinate with service providers when required - Draft, edit, and format documents such as letters, reports, and internal communications - Monitor office supply levels and place orders to ensure everything is well stocked - Oversee customer gift requests and assist with holiday mailings - Provide administrative support to teams including HR, Accounting, and Customer Service - Coordinate meeting schedules, book boardrooms, and manage calendars - Help maintain a positive, inclusive, and welcoming office environment - Assist with planning and organizing employee engagement activities and events What You Bring - Fluency in both English and French, with strong written and verbal communication skills - 2–3 years of experience in an administrative or reception role - Comfort using office technology and tools, including Microsoft 365 - Strong organizational and time-management skills, with the ability to juggle multiple priorities - A professional, approachable, and customer-focused attitude - A creative mindset and genuine interest in supporting a positive workplace culture
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Reception Administrative Assistant • Montreal, QC, CA

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