Medical Education Coordinator

Job Summary

The Faculty of Medicine inspires and enables excellence in health care through its medical education and research programs, and by serving and engaging society. Reporting to the Manager, Distributed Education, the Medical Education Coordinator is responsible for the organization and coordination of all medical education activities including the Longitudinal Integrated Clerkship (LIC) Program and visiting learners. This includes all Undergraduate, Postgraduate and Master of Physician Assistant placements.

Key Responsibilities

• Coordinate and manage clinical learning schedules for LIC, pre-clerkship, Med3 block rotations, undergraduate and postgraduate learners, physician assistant students and visiting medical learners, ensuring alignment with preceptor availability and programme requirements.
• Administer and maintain rotation scheduling systems One45 or equivalent), ensuring accuracy of set-up, timely communication of schedules and readiness for evaluation processes.
• Oversee learner assessment activities, including coordinating EPA (Entrustable Professional Activities) and ITER (In-Training Evaluation Reports ) evaluations, monitoring completion and compliance, and supporting exam invigilation while maintaining strict confidentiality.
• Lead onboarding and orientation for new and visiting learners, including coordinating documentation, access, orientation programming and learner engagement activities.
• Plan and deliver educational and program support initiatives such as OSCE (Objective Structured Clinical Examination) preparation, skills training, student-teacher weeks and collaborative academic events with internal and external partners.
• Provide comprehensive administrative and operational support to the medical education team, including process improvement, stakeholder engagement, accreditation preparation and participation in committees, projects and cross-functional initiatives.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work at South Shore Regional Hospital in Bridgewater and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Administrative Professional program with three to five years’ related work experience, preferably in a health professional education environment is required (or an equivalent combination of training and experience).
• Advanced oral presentation, written and verbal communication skills.
• Organizational skills and attention to detail, with the ability to multi-task and use initiative in a team environment.
• Problem solving skills and the ability to work in a collaborative environment.
• Must be able to exercise initiative and work independently, and handle sensitive and confidential student issues with considerable tact
• Experience with various webinar and online web conferencing systems (MS Teams) as well as software packages (MS Office – Word, Excel, Access). Advanced experience or expertise in Excel. Experience in dealing with remote technologies and IT matters.

Assets

• Advanced experience or expertise in Excel is required. Experience in dealing with remote technologies and IT matters.
• Knowledge of the Medical School and hospital IT systems as well as Dalhousie’s intranet, DalMedix and Brightspace.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s competencies, in particular:

- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.