Talent.com
Prelia Canada
Administrative assistantPrelia Canada • Ottawa, ON, Canada
No longer accepting applications
Administrative assistant

Administrative assistant

Prelia Canada • Ottawa, ON, Canada
10 days ago
Job type
  • Full-time
Job description

About Prelia Canada (formerly DS Lawyers Canada) – Global reach, local strength


Prelia Canada is a leading international law firm, recognized for its strong local roots and global reach. We support our clients by providing strategic, tailored legal solutions that go beyond borders and address the complex challenges of today’s markets.


In Canada, our six offices located in Québec City, Montréal, Toronto, Ottawa, Vancouver, and Calgary are trusted partners to businesses of all sizes. We specialize in business law, taxation, litigation, and employment law. Our strength lies in our pragmatic approach, combining deep knowledge of local realities with the expertise of an international network.


Your next career opportunity awaits!

Are you organized, able to multitask, and recognized for your attention to detail? Are you skilled at keeping operations on track while providing outstanding support to legal professionals? Are you known for your curiosity, resourcefulness, and eagerness to learn?

If so, we look forward to meeting you!


We are looking for an administrative assistant to join our Ottawa team, at the heart of a professional environment that is both stimulating and collaborative.


Work location: 123 Slater Street, Suite 901, Ottawa, Ontario K1P 5H2


Key responsibilities

  • Take charge of detailed legal billing with rigor and precision.
  • Prepare, review, and issue client invoices in accordance with the firm’s policies.
  • Open and maintain client files in compliance with the Law Society of Ontario
  • Monitor disbursements and ensure their accurate inclusion in billing.
  • Manage all correspondence and the scheduling of meetings.
  • Perform various word-processing tasks, including formatting, proofreading, and drafting administrative documents.
  • Provide versatile administrative support that contributes to the team’s day-to-day success.


Qualifications and Skills

  • Possess 3 to 5 years of experience in a similar role
  • Strong proficiency with the Microsoft Office suite, particularly Excel, Word, and Outlook
  • Solid organizational skills and the ability to manage priorities effectively
  • Meticulous attention to detail and a well-recognized sense of organization
  • Ability to anticipate needs and work independently
  • Bilingual (strong asset)
  • Experience in a law firm or an in-house legal department (strong asset)
  • Knowledge of the Maître billing software (an asset)
  • Knowledge of the iManage document management system (an asset)


What We Offer

  • Competitive compensation, including benefits and a retirement plan
  • A hybrid work model
  • A health management program and access to telemedicine
  • A collaborative and professional environment where your ideas and contributions matter
  • Immersion in the exciting world of legal administration
  • Opportunities for ongoing training and professional development


Ready to take on this challenge?

We would be delighted to receive your application!


Apply directly through this posting or send your résumé to rh@prelia.com


Would you like more information before applying? Write to us—we will be happy to answer your questions. Thank you to all interested applicants. Only selected candidates will be contacted for an interview.

Create a job alert for this search

Administrative assistant • Ottawa, ON, Canada

Similar jobs

Administrative Assistant - Part-Time Focus Group Panelist (Up To $850/Week)

Apex Focus Group Inc.Ottawa, ON, Canada
CA$75.00 hourly
Full-time +1

Job Title: Administrative Assistant Work From Home - Remote Panelists.Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week).Our company is seeking individuals to participate ... Show more

 • Promoted

Office Administrator - ottawa

Asco Construction Ltdottawa, on, ca
Full-time

K-60K (depending on experience).ASCO’s Office Administrator provides centralized administrative, organizational, and coordination support to ensure the efficient operation of office and project-rel... Show more

 • Promoted

Executive Assistant/Legal Assistant

Impact Recruitmentottawa, on, ca
Full-time

An excellent opportunity for a Legal Assistant with strong administrative experience to step into a role that functions closely as an Executive Assistant to the Founder of a growing boutique law fi... Show more

 • Promoted

Executive Assistant

Confidential Careersgatineau, qc, ca
Full-time

We are seeking an experienced and highly resourceful Executive Assistant to provide dedicated support to multiple C-suite executives in a remote-first environment.This role requires exceptional org... Show more

 • Promoted

Sr Office and Administrative Assistant (Policy) - ottawa

First Nations Finance Authorityottawa, on, ca
Full-time

The Senior Office and Administrative Assistant reports to and works closely with the VP, Partnerships, Strategy & Public Affairs and plays an important role in the efficient and smooth operation of... Show more

 • Promoted

Executive Assistant, President's Office - ottawa

Let's Talk Science | Parlons sciencesottawa, on, ca
Full-time

Partner with the President & Founder to advance our purpose-driven mission.Enable an effective Board by managing agendas, materials, and action items.Help drive our mission to better prepare youth ... Show more

 • Promoted

Human Resources Assistant - ottawa

Scotlynnottawa, on, ca
Full-time +1

Please note this is an onsite position - eligible candidates must be able to reliably commute to Vittoria, ON for this position.With the continued growth in the industry, Scotlynn is currently hiri... Show more

 • Promoted

Administrative Assistant

BursonOttawa, ON, CA
Full-time

Burson, part of WPP, is a global communications consultancy focused on strategic communications and corporate affairs.The Ottawa office supports local leadership and a dynamic team committed to exc... Show more

 • Promoted

Bilingual Administrative Assistant - Ottawa

CBI Home HealthOttawa, ON, CA
Full-time

Administrative Assistant - Ottawa.CBI Home Health supports people at home and in the community.We are one of Canada’s leading specialized community services, home, and integrated care providers, op... Show more

 • Promoted

Administrative Assistan

undisclosedOttawa, ON, CA
Full-time

We are currently seeking a dynamic, hard-working and self-motivated people to fill our position of Administrative Assistant Position in the Ontario area.The ideal candidate will be confident, self-... Show more

 • Promoted

Administrative Assistant

Bouris Wilson LLPOttawa, Ontario, Canada
Full-time

We are currently looking for a.You will have the opportunity to work closely with partners and staff.The ideal candidate will be a problem solver who has excellent communication skills and impeccab... Show more

 • Promoted

Sr Office and Administrative Assistant (Policy) - First Nations Finance Authority

First Nations Finance Authorityottawa, on, ca
Full-time

The Senior Office and Administrative Assistant reports to and works closely with the VP, Partnerships, Strategy & Public Affairs and plays an important role in the efficient and smooth operation of... Show more

 • Promoted

Administrative Assistant Work From Home - Part-Time Focus Group Panelist Needed

Apex Focus GroupOttawa, ON, Canada
Remote
Part-time

Now accepting applicants for Focus Group and Clinical Trial studies.Earn up to $750 per week part-time from home.Must complete questionnaire to see if you qualify.Administrative Assistant earn side... Show more

 • Promoted • New!

Executive Assistant - ottawa

Confidential Careersottawa, on, ca
Full-time

We are seeking an experienced and highly resourceful Executive Assistant to provide dedicated support to multiple C-suite executives in a remote-first environment.This role requires exceptional org... Show more

 • Promoted

Administrative Assistant

Asahi Kasei CorporationOttawa, ON, CA
Full-time +1

The Asahi Kasei Group operates with a commitment of creating for tomorrow.Our business sectors, *Materials, Homes, and Health Care*, contribute to the development of society by anticipating the cha... Show more

 • Promoted

Administrative Assistant

Burson GlobalOttawa, ON, CA
Full-time

Burson is looking for an organized, versatile, and proactive Administrative Assistant to oversee the day‑to‑day operations of the Ottawa office and provide key administrative and operational suppor... Show more

 • Promoted

Administrative Clerk - ottawa

Aplinottawa, on, ca
Temporary

Our client in the public health sector is seeking an experienced .Administrative Clerk (Clerk 2 – Intake).This is a short-term contract opportunity for an organized and reliable administrative prof... Show more

 • Promoted

Human Resources Assistant

Scotlynnottawa, on, ca
Full-time +1

Please note this is an onsite position - eligible candidates must be able to reliably commute to Vittoria, ON for this position.With the continued growth in the industry, Scotlynn is currently hiri... Show more

 • Promoted

Executive Assistant/Legal Assistant - ottawa

Impact Recruitmentottawa, on, ca
Full-time

An excellent opportunity for a Legal Assistant with strong administrative experience to step into a role that functions closely as an Executive Assistant to the Founder of a growing boutique law fi... Show more

 • Promoted

Administrative Clerk

Aplinottawa, on, ca
Temporary

Our client in the public health sector is seeking an experienced .Administrative Clerk (Clerk 2 – Intake).This is a short-term contract opportunity for an organized and reliable administrative prof... Show more