Description
The Contract Administrator supports the contract management team by executing a variety of contract-related activities involving low-complexity agreements. This role is primarily responsible for drafting, reviewing, routing, tracking, and maintaining contract documentation while ensuring compliance with corporate policies, applicable laws, and customer requirements. The position also contributes to continuous improvement initiatives aimed at streamlining contract workflows and enhancing documentation practices. This is a role designed to support Contract Managers with administrative and coordination tasks in a fast-paced environment.
Key responsibilities include:
Prepare, review, and process low-complexity agreements such as Non-Disclosure Agreements (NDAs), consulting agreements, COTS agreements, and standard supply agreements
Coordinate the review of shipment handover documentation
Maintain accurate and up-to-date contract files, records, logs, and tracking reports
Ensure contract templates and clause libraries are used correctly and consistently
Monitor contract expiry dates and support standard renewal processes
Support the preparation of purchase order documentation, contract amendments, and administrative contract updates
Collaborate with senior contract management, legal, business development, operations, and finance teams
Participate in proposal preparation, customer correspondence, and liaison activities
Process & Continuous Improvement:
Identify opportunities to streamline contract intake, routing, approval, and archival processes
Support the documentation of standard operating procedures (SOPs), workflows, and tools
Assist with the implementation, maintenance, and use of contract management systems (CMS/CLM tools)
Participate in team initiatives focused on improving efficiency, compliance, and reporting
Compliance & Governance:
Ensure contracts are administered in accordance with corporate contracting policies, delegations of authority, approval frameworks, applicable laws, regulations, and customer requirements
Support audit and compliance activities by providing contract documentation and data as required
This role offers exposure to a high volume of defense-related contracts and provides a strong learning opportunity within a team of highly experienced professionals.
Minimum Qualifications
Diploma or Bachelor’s degree in Business Administration, Commerce, Law, Public Administration, Legal Studies, or a related field, or equivalent practical experience
Minimum of 2 years of experience in contract administration, legal operations, procurement, or another document-heavy administrative role (co-op or internship experience will be considered)
Strong attention to detail and accuracy in reviewing contractual documents
Strong organizational and time management skills with the ability to prioritize multiple requests
Basic understanding of contract structures and common contractual terms
Strong written and verbal communication skills
Proficiency with Microsoft Office tools (Word, Excel, SharePoint)
Ability to work independently and collaboratively in a fast-paced environment
Ability to multitask, learn quickly, and demonstrate resourcefulness
Preferred Qualifications
Bilingualism (English and French)
Prior exposure to defense, aerospace, or highly regulated environments
Experience working with contract management systems (CMS/CLM tools)
Internship or early-career experience in a legal or contract-focused role
Benefits
Attractive employee benefits
An environment where your initiatives will be recognized and valued
The opportunity to work on a variety of projects on a multidisciplinary team
Possibility to work from home occasionally
Flexible schedules
About CAE
Position Type
RegularEqual Opportunity & Accommodations
Data Privacy
Contract Administrator • Montreal
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