Assistant, Human Resources

Date Posted: May 8, 2026

Position Title: Assistant, Human Resources – Canada Summer Jobs

Location: YMCA BC (620 Royal Ave #10, New Westminster, BC V3M 1J2)

Term: Temporary, Full-Time

Hours: 35 hours per week

Start Date: As soon as possible

End Date: August 31, 2026

Salary: $20.00 per hour

Reports To: Director, Talent Acquisition

This position is funded by the Canada Summer Jobs Grant.

Benefits:

• Free YMCA Gym Membership+ Y@Home
• Be part of a charitable organization that positively impacts the community

*Some benefits may vary based on employment terms

Nature & Scope

The HR Administrative Assistant will be responsible for supporting all administrative tasks related to high volume recruitment including but not limited to, offer letters, references, background checks, file composition and HRIS onboarding. This role will work alongside our Talent Acquisition and people services team, while building strong relationships with other departments including payroll, risk and Health & Safety.

Major Responsibilities- in this position, you will:

• Filing a high volume of various documents into employee files
• Answer general phone inquiries and monitor the HR email account to direct emails as needed
• Update and maintain secure confidential personnel files for employee
• Call and complete reference checks for potential job applicants
• Collect, compile, and follow up with applicants to complete hiring packages
• Enter job applicant information into ADP to start their hire process
• Submit applications for Criminal Records Checks online to the Ministry of Justice
• Sign up applicants for the YMCA’s learning lab online courses, and troubleshoot any questions
• Promote job postings by placing postings on external job boards
• Contact job applicants for screening purposes and to arrange interviews
• Provide excellent customer service to all internal and external stakeholders
• Provide reception coverage at Royal Avenue reception desk as scheduled
• Ensure adherence to all YMCA policies and procedures, collective agreements and relevant federal and provincial legislation

Qualification-you bring:

• High School diploma required
• 1-2 years administrative experience in an office settings preferred
• Excellent oral and written communication skills
• Strong organizational and interpersonal skills
• Strong attention to detail
• Excellent computer skills, including ability to use Microsoft Word/Excel/PowerPoint, Outlook, and related products (eg: SharePoint, Calendar), and internet.
• Experience/knowledge in principles of human resources an asset
• Non-profit and/or recruitment experience an asset
• Successful candidate will be required to provide 3 satisfactory references
• Successful candidates will be required to provide a current and satisfactory Criminal Record check with a Vulnerable sector search issued no later than six (6) months preceding the start date.
  
  

Canada Summer Jobs Criteria:

• Be between 19 and 30 years of age at the start of employment.
• Be a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada under the Immigration and Refugee Protection Act.
• Be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations. International participants are not eligible. Recent immigrants are eligible if they are Canadian citizens or permanent residents.

About YMCA BC:

By igniting belonging and championing health equity, YMCA BC strengthens the foundations of community. With over 3,000 employees and volunteers, YMCA BC serves 150,000 individuals of all ages, backgrounds and abilities across hundreds of service locations, from the Sunshine Coast to Fort St. John.

As a charity, YMCA BC promotes equitable access to healthier outcomes by providing vital programs and services to help address many of our communities' most pressing social issues, including health and wellness, affordable child care and camps, mental health, employment services and community health.

We believe there is potential inside all of us and envision vibrant, healthy and inclusive communities for all.

YMCA BC is firmly committed to equity, diversity, inclusion, and belonging (EDIB). By taking an intersectional approach to our programs and services, the YMCA is committed to creating spaces and experiences where everyone feels safe, welcome, and like they belong. Learn more at .

Application Process-ready to make a difference?

We invite you to apply today and find your WHY!

Internal Applicants: Please apply online to this position through the ADP Workforce Now Career Centre. (Myself/Talent/Career Centre)

Application Deadline: May 18, 2026

• Please include any and all relevant certifications in your online application.

You will receive an automated notification to confirm receipt of your application.

• If short-listed for a position: We will contact, you to move forward to the next step.
• If not selected for a specific posting: Continue applying for future positions matching your qualifications and interests.

Note: Depending on the role, we may be required to prioritize internal applicants. At YMCA BC, we approach each hiring process individually, recognizing that people bring diverse experiences and strengths. If this opportunity speaks to you, we encourage you to apply—even if you don’t meet every listed qualification. Your unique background might be just what we’re looking for. And if this role isn’t the right fit, we hope you’ll continue exploring future opportunities with us that align with your skills and aspirations.

YMCA BC is committed to creating an inclusive, accessible environment where all members of our community feel valued, respected, and supported. We encourage applications from the diverse communities in which we live and serve, including but not limited to people of colour, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity. We have established policies, procedures, and practices to meet accessibility standards throughout the hiring process. Should you require any accommodation throughout the recruitment process, please do not hesitate to contact our People Services department.