Senior Vendor Mgmt Coordinator

Department: IT - Ent Inf & Ops Serv
Employment Type: Temporary Full-Time (12 months) & Student Co-op
Work Model: Hybrid (2 days in office)
Language: This role operates in English.
Additional Information: This/these role(s) is/are currently vacant

The Opportunity:

We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That’s why we prioritize our people, to ensure we provide a strong culture and development opportunities which enables our team to thrive and to live our purpose. The best part is that you will work with people that care passionately about you, our clients and our communities.

Our Information Technology team aspires to be a leader in applying technology to power business strategies. We connect concepts with solutions to create value and efficiencies for our clients, employees, and communities. Our success is driven by our skilled and diverse team who are passionate about excellence, innovation, and agility.

The Sr Vendor Management Coordinator position will be responsible for ensuring compliance, risk governance and reporting against our vendor contracts and vendor risk policy. The role will maintain effective vendor governance including vendor risk scorecards, Vendor Issue & Incident monitoring, and ongoing vendor governance & risk due diligence activities.

How you will create impact:

• Handle Vendor Management inquiries, including expressions of interest and complaints, ensuring all records of vendor issues and incidents are accurately maintained.
• Organize and facilitate vendor risk review meetings, collaborating with key risk stakeholders from Security, IT, and Finance departments.
• Execute the Annual Vendor Risk Checklists, managing the process from start to finish.
• Validate and assess vendor risk documentation, guaranteeing compliance with contractual obligations.
• Keep the vendor book of record up-to-date, monitoring critical contract milestones and dates.
• Offer comprehensive administrative support for the IT Vendor Management Program.
• Arrange and coordinate meetings and events, manage facility bookings, send out invitations, and document proceedings through minute-taking and distribution.
• Manually monitor, compile, and transform raw data into detailed management reports as required.
• Deliver administrative services for the IT Vendor Management Office (VMO).
• Complete tasks and assignments as a representative for Senior Vendor Managers, ensuring accountability and precision.
• Provide a broad spectrum of administrative support services to enhance operational efficiency.

To join our team:

• Post-secondary education (Diploma or Degree) in Business Administration, Finance, Economics, Mathematics or a related program
• 2 to 3 years of business administrative experience or a related field.
• Experience in the financial industry (Insurance, Banking, etc.) or vendor management/procurement is an asset.
• Working ability with Microsoft Office (Word, Excel, PowerPoint), internet and email systems
• Basic data analytics and project management skillset
• Basic understanding of vendor contracts and working knowledge of Vendor Governance hierarchies

How you will succeed:

• You influence change and are committed to continuous improvement, in order to exceed client expectations.
• You leverage critical thinking skills to identify problems and proactively propose solutions.
• Your strong communication skills allow you to clearly convey messages.
• You’re an effective team player who shares knowledge to support our peers.

What you need to know:

• You will be subject to a Background check as a condition of employment, in the event you are the successful candidate.

What’s in it for you?

• Training and development opportunities to grow your career.
• Flexible work options to support personal and family needs.
• A holistic approach to your well-being, with physical and mental health programs and a supportive workplace culture.
• Volunteer opportunities to give back to your community.

Expected salary range $50,280 - $83,800

The salary amount for the successful candidate is determined by Co-operators in its discretion and will vary depending on several criteria including but not limited to: local market conditions, geography and relevant job-related factors such as knowledge, skills, qualification, experience and education.

Employees may also have the opportunity to participate in incentive programs and earn additional compensation tied to individual and/or business performance, or other business metrics