Talent Acquisition Administrator (Contract)

Job Title: Talent Acquisition Administrator

Vacancies: This posting is for (1) new role.

Location: Vancouver, BC | Ottawa, ON | Calgary, AB | Halifax, NS | St John's, NL | Kelowna, BC| Prince George, BC | Montreal, QC | Quebec, QC (Detailed office location information can be found by visiting this link: https://cancer.ca/en/contact-us)

Work Model: Hybrid Work Model

Salary Band: 3 ($50,000 - $52,000 CAD)

This is a Full-Time Contract Opportunity for 6 months

HELP SHAPE THE FUTURE OF CANCER CARE IN CANADA

The Canadian Cancer Society works tirelessly to save lives, improve lives and drive collective action against cancer. Together with patients, volunteers, donors and communities across the country, we raise funds to invest in transformative cancer research, we provide a caring support system for everyone affected by cancer and we advocate to governments to create a healthier future for all. It takes a society to take on cancer – and the Canadian Cancer Society is leading the way

Join an exceptional team of Talent Acquisition professionals who are deeply committed to fostering inclusive, people-first hiring experiences. At the Canadian Cancer Society, our Talent team plays a critical role in advancing our mission by attracting diverse talent who are passionate about making a meaningful impact in the lives of Canadians affected by cancer. You’ll collaborate with thoughtful, values driven colleagues on nationally impactful work—while continuously evolving how we attract, support, and grow talent across the organization.

MAKING AN IMPACT
Reporting to the Manager, Talent, this is a 6-month contract opportunity for a people-centred, service-oriented Talent and People Coordinator who thrives on connecting with people and helping teams hire great talent. With a strong focus on recruitment coordination, you’ll also provide broader HR administrative support and build trusted relationships with hiring managers, candidates, and partners—bringing care and rigour to every interaction and process.

WHAT YOU’LL BE DOING:

1. Recruitment administration

Manage all job postings

• Create job postings
• Coordinate the translation of job opportunities
• Post job opportunities on various job boards

Interview process administration

• Schedule interviews with candidates
• Book rooms/virtual links when needed, confirm attendees, manage reschedules/cancellations
• Ensure interview panel has all materials needed for the interviews
• Collect interviewer feedback and follow up on missing interview notes
• Save all TA collateral to the SharePoint

Candidate communications & inbox management

• Respond to candidate inquiries, status updates, rejection communications per CCS standard communication templates
• Template updates as required

Onboarding

• Collaborate with HR Specialists for smooth transition from recruitment to onboarding
• Conduct background and reference verifications
• Communicate with candidate during the reference check process
• Create and submit new hire onboarding IT ticket
• Update all appropriate employee resources accordingly

Reporting

• Track all upcoming start dates for new hires to ensure equipment arrives on time
• Maintain the recruitment trackers to ensure it is accurate and up to date when supporting the talent acquisition team with mandates

2. Internship/student program coordination

• Research and present findings for funding opportunities for students/interns, etc.

3. Support broader talent initiatives

• Coordinate and support day-to-day talent activities, ensuring a consistent and positive experience for candidates and employees
• Maintain accurate records, trackers, and documentation; support reporting and basic data quality checks
• Support Talent initiatives and projects by organizing logistics, updating resources, and assisting with process improvements (i.e. SharePoint cleanup, passwords keeper vault management)
• Assist with employer branding initiatives that may include social media posts, career fair planning, and other outreach activities to raise employer brand awareness and career opportunities
• Contribute to our culture of diversity, inclusion, belonging and equity (DIBE) by ensuring that all staff feel represented, valued, and heard across all aspects of their identity, including gender, age, religion, ethnicity, nationality, race, and sexuality.
• Other duties as assigned

QUALIFICATIONS:

• Adaptable and tech-comfortable, energized by fast-moving work.
• Confidence with Microsoft Office; ATS (ADP or other)/HRIS are required.
• Clear communicator
• Customer service oriented
• Rigorous: pays close attention to details
• Strong interpersonal skills: caring, collaborative team player and relationship builder
• Solution focused and improvement-minded
• Ability to maintain the confidentiality of sensitive information
• Excellent organizational and time management skills, remains calm under pressure
• Bilingualism (French/English) is highly preferred, with French being an asset due to the organization’s nationwide operations and the need for effective communication across various regions.
• Others may apply

WHAT YOU CAN EXPECT FROM US:

CCS provides impactful opportunities to transform the lives of Canadians affected by cancer. We are devoted to creating an inclusive workplace that celebrates diverse experiences and skills, encouraging all qualified candidates to join us. Our inspiring culture is rooted in our core values and commitment to meaningful change:

COURAGEOUS UNITED CARING RIGOROUS

We offer a competitive salary, excellent benefits, including paid parental leave, family sick time, and health insurance—and a fulfilling work environment where your efforts make a meaningful impact daily.

COME AS YOU ARE

At CCS, we celebrate individuality and the strength of diversity. We are committed to fostering an inclusive and equitable workplace that empowers everyone. We encourage applications from all qualified candidates, including those from equity-deserving groups such as BIPOC, 2SLGBTQI+ communities, individuals with disabilities, veterans, and others who contribute to the richness of our organization. Together, we unite Canadians to shape the future of cancer care.

HOW TO APPLY:

Qualified candidates are invited to submit their resume, cover letter and salary expectations by May 22nd, 2026.

We thank all candidates for their interest and advise that only those selected for an interview will be contacted.

OTHER INFORMATION:

CCS is dedicated to employment equity and encourages applications from all qualified candidates. In accordance with the local provincial Accessibility Act, accommodation will be provided as requested throughout the recruitment process. We want to make the interview process a great experience for you!

Please note that in keeping with the mandate of CCS to model and promote healthy lifestyles, employees are not permitted to smoke in or about CCS premises or while carrying out CCS business.

Privacy Disclosure

We collect your personal information through forms, by phone or in person to evaluate your candidacy for the role(s) you have applied for, to contact you regarding your candidacy, and to generate recruitment-related reports. If selected for a position at CCS the information provided will be used for the purposes of pre-employment checks and added to your employee file. We may share your personal information with third parties, including recruitment consultants, within or outside your province or territory or outside Canada to carry out the purposes identified above, or as required by law. We may contact you by mail, email, phone or text. You can exercise your right to access your information or have it corrected, unsubscribe from communications or withdraw your consent by selecting these options within the ADP system, or by contacting privacy@cancer.ca. For more information about our privacy practices, visit cancer.ca/privacy.

AI Disclosure

We are committed to transparency and, the responsible use of technology in our hiring process. Artificial intelligence (AI) tools may be used to assist with certain administrative or screening tasks; however, all hiring decisions are made by people. We review and approve AI-assisted outputs to ensure fairness, accuracy, and alignment with our values. For more information about our privacy practices, visit cancer.ca/privacy.

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