Executive Assistant

Description

Join Our Team: Executive Assistant – Full-Time, Permanent

Locations: Edmonton, AB (Aurum & Hugh J. Bolton Service Centre)
Business Units: Water & Electricity Services

The Opportunity

We are seeking experienced, highly proactive Executive Assistants to partner with our Group Vice Presidents (GVPs). This is a high-impact role where you will operate as a trusted advisor—enabling executive effectiveness, shaping priorities, and driving coordination across a complex, fast-paced organization.

As a key partner to the GVP, you will anticipate needs, manage competing priorities, and bring structure and clarity to a dynamic environment. You will collaborate closely with internal stakeholders and the broader administrative team to ensure seamless coordination across the portfolio.

This opportunity is ideal for a seasoned Executive Assistant who thrives in a high-accountability environment, exercises sound judgment, and consistently delivers high-quality work.

You will be empowered to think ahead, influence outcomes, and play a key role in how leadership operates day-to-day—not just support it.

About the Business Units

This role supports leadership across two of EPCOR’s core operations: Electricity Distribution & Transmission (EDTI) and Water Services (EWS)—both essential to delivering safe, reliable services to the communities we serve.

Electricity Distribution & Transmission (EDTI) is responsible for delivering safe, reliable power to homes and businesses across Edmonton. This includes operating and maintaining the electrical distribution and transmission network, supporting system reliability, enabling growth, and ensuring the infrastructure that powers the city remains resilient and efficient.

Water Services (EWS) provides water, wastewater, and drainage services to nearly one million people in Edmonton and surrounding communities. This includes designing, building, operating, and maintaining critical infrastructure that supports public health, environmental sustainability, and community growth.

While distinct in function, both business units are united by a shared focus on operational excellence, safety, and delivering essential services that communities rely on every day. Together, they represent the backbone of EPCOR’s commitment to providing life-sustaining utilities across the region.

What You’ll Be Responsible For

Working under the direction of your GVP, a typical day will include:

• Managing a complex and ever-changing executive calendar, anticipating conflicts and making informed decisions to protect leadership priorities
• Coordinating meetings and leadership engagements, including agenda development, materials preparation, logistics, and tracking action items
• Coordinating executive-level reporting, ensuring materials are accurate, well-structured, and aligned with governance requirements
• Partnering with Senior Executive Assistants to support Board, Committee, and Leadership reporting, including tracking deliverables and identifying risks or gaps
• Managing travel arrangements, expense claims, and executive correspondence with a high degree of accuracy and discretion
• Acting as a central point of coordination across business units, ensuring alignment, clarity, and momentum on key priorities
• Supporting the planning and execution of team events, leadership visits, and employee engagement activities
• Maintaining and updating SharePoint content and supporting digital organization within the GVP portfolio
• Coordinating onboarding, office moves, and organizational changes within the business area
• Identifying opportunities to improve administrative processes and contributing to a high-performing, collaborative EA team

What You Bring

To thrive in this role, you bring a combination of experience, strong judgment, and the ability to operate effectively in a fast-paced environment:

Experience & Expertise

• 5+ years supporting senior leaders (Director level or above) in a complex environment
• Experience supporting executive-level reporting, governance processes, or board materials is an asset
• Exposure to Board and Committee-level operations is considered a strong asset

Technical Capability

• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Ability to quickly learn and adapt to enterprise systems (e.g., SharePoint, Oracle)

Professional Capability

• Exceptional judgment, discretion, and ability to handle sensitive information
• Strong business acumen with the ability to anticipate needs and think ahead

Ways of Working

• Highly organized with the ability to manage competing priorities under pressure
• Proactive, confident, and solutions-oriented with a strong sense of ownership
• Strong communication skills, with the ability to prepare clear and professional executive-level materials
• Proven ability to build effective relationships and collaborate across teams

Education

• Completion of a high school diploma (Grade 12) or equivalent secondary education (including international education)
• Post-secondary education in administration or a related field is an asset

Additional Requirements

• Valid Class 5 Alberta Driver’s License
• Ability and willingness to travel occasionally between EPCOR sites and facilities within the Edmonton area

Why EPCOR?

At EPCOR, you’ll join an organization that values integrity, accountability, and collaboration. In this role, you’ll work closely with senior leadership and contribute to initiatives that directly impact our operations and the communities we serve.

This is a full-time, Monday–Friday role (40 hours per week).